Sponsorship Package Description
Tiered sponsorship opportunities for event or program
The Prompt
The Prompt
Write a one-page sponsorship package description for [EVENT NAME] hosted by [ORGANIZATION NAME] on [DATE] at [LOCATION].
The sponsorship package description should:
- Open with a 2–3 sentence mission snapshot linking sponsor support to [BENEFICIARIES/PROGRAM IMPACT] and the event’s purpose.
- Present 3–5 tiers with clear names and amounts: use [TIER NAMES/AMOUNTS] if provided; otherwise propose levels appropriate for a [SMALL/RURAL/URBAN] market and [EXPECTED ATTENDANCE]/[EVENT BUDGET], with meaningful differentiation.
- For each tier, list concrete benefits sponsors care about and your small team can deliver: logo placements ([WEBSITE/EMAIL/PROGRAM/ON-SITE SIGNAGE]), recognition ([STAGE/MC/SCREEN]), quantified digital posts, ticket/VIP quantities, activation/speaking rights, exhibit table, and category exclusivity (if any).
- Include an In‑Kind Sponsor option specifying [IN‑KIND NEEDS] (e.g., printing, catering, A/V, media) valued at fair market rate and mapped to the closest cash tier.
- Provide audience and reach: [EXPECTED ATTENDANCE], [AUDIENCE DEMOGRAPHICS], [EMAIL LIST SIZE], [SOCIAL FOLLOWERS], [MEDIA PARTNERS/SPONSORS], to indicate marketing value.
- Add a “Why It Matters” section with 3 impact lines that translate dollars to outcomes (e.g., $5,000 = [IMPACT EXAMPLE]).
- State deadlines: commitment by [COMMITMENT DEADLINE]; assets by [ARTWORK DEADLINE] and [PRINT DEADLINE]; note that benefits depend on timely materials.
- Offer optional add‑ons (limited quantity): [BRANDED ACTIVATION/EMPLOYEE VOLUNTEER DAY/MATCHING CHALLENGE/PHOTO BOOTH/STEP‑AND‑REPEAT LOGO].
- Include recognition policy and tax note: logo order by level, exclusivity rules, and 501(c)(3) acknowledgment language (no goods/services value vs. fair market value).
- Close with a clear CTA and contact block signed by [NAME], [TITLE], [EMAIL], [PHONE].
- Word count: 450–650 words. Tone: [TONE]—FORMAL (corporate/procurement), WARM (community/mission‑forward), CASUAL (youth/culture).
Deliver scannable, specific benefits (quantify posts/tickets/impressions), keep mission‑first, avoid clichés/jargon (“win‑win,” “synergy”), don’t overpromise, and price tiers to cover 40–60% of event costs pre‑ticket sales. Use clear headers and bullets so this can be dropped into a one‑pager with minimal edits.How to Customize
- Replace all [BRACKETED] fields with your specific information
- Adjust tone and length as needed for your audience
- Review and personalize before using
Pro Tips
- Test this prompt with your preferred AI tool before using in production
- Always review AI output for accuracy and appropriateness
- Customize outputs to match your organization’s voice and brand
Related Prompts
(See other prompts in the events category)
Example Outputs
Compare scenarios: We tested this prompt with 3 different nonprofit contexts. Each scenario shows outputs from GPT-5, Claude, and Gemini. Select a model above each scenario to compare.
Small Community Org
Rural anti-hunger nonprofit hosting a farm‑to‑table dinner with local partners; community-centric sponsors and small business supporters.
View scenario details
Harvest for Hope Farm-to-Table Dinner Hosted by Red Willow Community Pantry Sunday, September 21, 2025 • Red Willow County Fairgrounds—Exhibit Hall • McCook, NE
Mission snapshot Your sponsorship nourishes food‑insecure families across Red Willow County. Proceeds fund weekend backpack meals for 220 students, 200 fresh produce boxes each month, and fuel for mobile pantry routes to outlying towns. Harvest for Hope gathers our community around a locally sourced meal to power this work all year.
Sponsorship levels Presenting Harvest Sponsor — $5,000 - Brand visibility: Homepage sponsor carousel (6 months) with link; top placement on event webpage with link; logo on welcome banner and stage backdrop; logo on volunteer t‑shirts; logo in printed program; table signage and buffet tent cards; sponsor slide on projector loop. - Recognition: Stage thank‑you from Executive Director; MC mentions (3); two dedicated sponsor thank‑you emails; up to 4 tagged social posts (est. 3,000–5,000 impressions based on past performance); Presenting may greet guests at entrance and offer a 60‑second welcome. - Access: 8 reserved dinner tickets with VIP early tasting; one exhibit/activation table near entrance; category exclusivity in your primary business line (first‑committed). - Extras: 2 sponsor‑provided banners displayed; option to include an offer in guest email post‑event.
Harvest Champion — $2,500 - Visibility: Event webpage logo with link; secondary placement on stage backdrop; logo on volunteer t‑shirts; logo in printed program; table signage; sponsor slide on projector loop. - Recognition: MC mentions (2); one dedicated sponsor spotlight email; 3 tagged social posts. - Access: 6 reserved dinner tickets with VIP early tasting; one exhibit table near registration; option to place a brochure on the community info table. - Exclusivity: Up to two sponsors per business category.
Neighbor Sponsor — $1,000 - Visibility: Event webpage logo; program logo; table signage; sponsor slide on projector loop. - Recognition: MC mention (1); inclusion in group sponsor email; 2 tagged social posts. - Access: 4 reserved dinner tickets; literature on community info table.
Friend of the Pantry — $500 - Visibility: Name listed on event webpage and in printed program; sponsor slide on projector loop. - Recognition: Group social thank‑you post and email. - Access: 2 reserved dinner tickets.
In‑Kind Sponsor options (credited at fair market value; mapped to closest tier) - Printing (programs, banners) — $1,800 FMV → Harvest Champion ($2,500) recognition - Locally sourced produce/catering support — $2,500 FMV → Harvest Champion ($2,500) - A/V (projector, mics, setup) — $3,000 FMV → Presenting Harvest Sponsor ($5,000) - Local radio underwriting — $1,000 FMV → Neighbor Sponsor ($1,000) - Event photography — $800 FMV → Friend of the Pantry ($500–$1,000)
Audience and reach - Attendees: 150 community members—local families, ag producers, teachers, health workers, small business owners; ages 30–65; 55% women; median HH income $45k–$85k; 80% live within 30 miles. - Marketing: 1,200 email subscribers; 2,100 combined social followers; media partners: KICX 96.9 FM, McCook Gazette, High Plains Radio Network, Valley Cable Channel 7.
Why it matters - $5,000 = Funds 10 weeks of backpack meals for 220 students. - $2,500 = Provides 200 fresh produce boxes for seniors and families. - $1,000 = Covers fuel and refrigeration for 12 mobile pantry days to remote towns.
Key deadlines - Commit by August 23, 2025. - Send logo files/ads by August 30, 2025. - Final copy/artwork for signage and slides by September 5, 2025. Note: Some benefits (placement, apparel, media) depend on receiving materials by these dates.
Optional add‑ons (limited) - Branded reusable produce totes for guests (3 available) - Employee volunteer harvest day at partner farms (2 dates; up to 20 volunteers each) - Community matching challenge during live appeal (1 match sponsor, up to $5,000) - Photo backdrop with rustic market crates and sponsor logo (1 available)
Recognition and tax note - Logo order and size follow level (Presenting, Champion, Neighbor, Friend). Presenting receives category exclusivity; others as noted. Red Willow Community Pantry is a 501(c)(3); you will receive an acknowledgment letter. The tax‑deductible portion equals your contribution minus the fair market value of tickets/benefits; in‑kind gifts are receipted at donor‑stated FMV.
Ready to plant hope? Contact: Leah Martinez, Development Coordinator leah@redwillowpantry.org • (308) 555‑0178 Thank you for helping neighbors put good food on the table.
AI Evaluation Details (Score: 9.2/10)
This is an exceptionally strong sponsorship package that hits all major requirements with appropriate warm, community-focused tone. It's immediately usable with minimal edits, provides concrete quantified benefits, and maintains mission-first framing throughout. Minor deductions only for slightly generic closing line and one small structural choice.
- • Perfect tone execution—warm, accessible, community-centered without being saccharine; 'nourishes food-insecure families' and 'plant hope' feel authentic to rural nonprofit voice
- • Excellent benefit specificity and quantification—'3,000–5,000 impressions,' '60-second welcome,' '8 reserved tickets,' etc. gives sponsors clear ROI expectations
- • Strong mission integration—opening snapshot is concise and compelling, 'Why it matters' section translates dollars to tangible outcomes effectively
- • Smart tier differentiation with meaningful benefit gaps (8 vs 6 vs 4 tickets; 3 vs 2 vs 1 MC mentions; category exclusivity at top tier)
- • Comprehensive in-kind mapping with FMV clearly stated and tier equivalents specified—this is often missing in real sponsorship packages
- • Excellent audience demographics section—specific, quantified, and relevant to sponsor decision-making (80% within 30 miles, median income range)
- • Clear deadline structure with explanation of why timing matters ('Some benefits depend on receiving materials by these dates')
- • Professional tax language that balances accessibility with accuracy—correctly distinguishes deductible portion
- • Scannable formatting with clear headers, bullets, and visual hierarchy ready for one-pager layout
- • Word count discipline—approximately 580 words, well within 450-650 target
- • The closing line 'Thank you for helping neighbors put good food on the table' is slightly generic—could be more distinctive or action-oriented given the strong voice elsewhere
- • In-kind section could benefit from one sentence explaining the process (e.g., 'Contact us to discuss in-kind contributions; we will confirm FMV and issue a receipt')
- • Optional add-ons list pricing or availability windows inconsistently—'3 available' vs '2 dates' vs '1 available' is good, but matching challenge could specify timing window
Mid-Size Professional Org
Urban tech workforce nonprofit hosting a community hackathon focused on social impact; mix of corporate talent teams and diverse early-career technologists.
View scenario details
Tech for Good Hackathon 2025 Sponsorship Package May 17–18, 2025 • Galvanize Seattle, 111 S Jackson St, Seattle, WA • Hosted by Puget Tech Inclusion Network (PTIN)
Mission snapshot Your support turns a weekend of building into real career momentum for underrepresented job seekers—portfolio projects, dedicated mentorship, and scholarships into PTIN’s 12‑week apprenticeship prep program. The hackathon sparks civic, climate, and community solutions while opening doors to paid pathways in tech.
Sponsorship levels Title Sponsor — $25,000 (1 available; Presenting) - Rights/recognition: “Tech for Good Hackathon 2025 presented by [Company]”; 2‑minute welcome; judge seat; industry category exclusivity. - Logos: Event microsite hero + footer with link; company profile page on PTIN.org (100 words + link); logo in digital program/agenda and Slack announcements; venue signage + check‑in screens; lanyard/badge co‑logo; main screen rotation; opening and closing remarks mention. - Digital: 3 sponsor spotlight emails (to 9,500); 6 dedicated social posts (est. 18,000 reach). - On‑site: Premium 10’x10’ space or double table; branded challenge/prize naming; resume book + opt‑in candidate intros; mentor shout‑outs during checkpoint huddles. - Access: 20 tickets + 6 VIP badges; up to 8 volunteer mentor/judge slots.
Impact Partner — $15,000 (up to 3) - Recognition: Opening/closing remarks; judge seat (semifinals); category exclusivity (limited per industry). - Logos: Microsite hero second position + footer; PTIN.org profile page; digital program/Slack; venue signage; lanyard/badge co‑logo; main screen rotation. - Digital: 2 sponsor spotlight emails; 4 social posts. - On‑site: Prime 6’ exhibit table; option to host a mentor huddle; challenge prize highlight. - Access: 12 tickets + 4 VIP badges; up to 6 mentor/judge slots.
Track Sponsor — $7,500 (3 available: Civic Tech, Climate/Resilience, Health/Well‑Being) - Recognition: “[Track] sponsored by [Company]”; 60‑second track kickoff; finals judge for your track. - Logos: Microsite track section + footer; PTIN.org profile page; digital program/Slack; venue signage; main screen rotation. - Digital: 1 sponsor spotlight email; 3 social posts. - On‑site: 6’ exhibit table; mentor shout‑outs; track challenge prize naming. - Access: 8 tickets + 2 VIP badges; up to 4 mentor slots. - Exclusivity: Exclusive within selected track.
Team Sponsor — $3,000 (10 available) - Recognition: “Team fueled by [Company]” on table placard and awards slide; opening/closing mentions. - Logos: Event footer; digital program/Slack; venue signage (small); main screen rotation. - Digital: Group email acknowledgment; 2 social posts. - On‑site: Shared recruiter table time block; awards ceremony shout‑out. - Access: 5 tickets + 1 VIP badge; up to 2 mentor slots.
Community Sponsor — $1,500 (limited) - Recognition: Opening/closing group mention; main screen rotation. - Logos: Event footer; digital program; Slack group thank‑you. - Digital: 1 group social mention. - Access: 2 tickets.
In‑Kind Sponsor (valued at fair market rate; mapped to closest cash tier) - Cloud credits/API access — $10,000 FMV → Impact Partner ($15,000) - Catering: meals/snacks/coffee — $12,000 FMV → Impact Partner ($15,000) - A/V + livestream services — $15,000 FMV → Title Sponsor ($25,000) - Swag + printing (shirts, stickers, banners) — $4,000 FMV → Track Sponsor ($7,500) - Professional photography/media coverage — $5,000 FMV → Track Sponsor ($7,500) - Venue/coworking space rental — $8,000 FMV → Impact Partner ($15,000) Note: Benefits align to mapped tier; partial in‑kind may be topped up with cash to reach a tier.
Audience and reach - 400 attendees: 60% early‑ to mid‑career technologists (22–38), 25% company mentors/recruiters, 15% students; 48% women/non‑binary; 55% BIPOC; 70% King County–based; avg HH income $70k+. - PTIN channels: 9,500 newsletter subscribers; 18,000 combined social reach. - Expected media/communities: GeekWire, Puget Sound Business Journal, KUOW 94.9 FM, Seattle Tech Meetup Network.
Why it matters - $25,000 funds 20 prep‑program scholarships and capstone support (average $1,250 each). - $7,500 purchases 10 refurbished laptops for trainees and community labs. - $3,000 covers one month of mentor stipends for 15 mentors.
Deadlines - Sponsor commitment: April 4, 2025 - Initial assets (logo/vector, 100‑word profile): April 12, 2025 - Final assets (booth needs, speakers, ads): April 26, 2025 Benefits depend on timely materials.
Optional add‑ons (limited) - Branded developer lounge with charging stations (2) - Resume review + portfolio critique booth (3) - Employee volunteer mentors/judges (rolling sign‑ups) - Company‑matched scholarship challenge announced at awards (1) - Headshot photo booth with your logo on digital/print downloads (1) - Step‑and‑repeat wall near registration (1)
Recognition policy and tax note Logo order by level, then commitment date. Presenting (Title) is exclusive; Track Sponsors are exclusive within their track; Impact Partners may be limited per industry. PTIN is a 501(c)(3). Cash gifts are acknowledged as charitable contributions less the fair market value of any benefits received; in‑kind gifts are receipted at fair market value.
Ready to champion inclusive tech talent? Contact: Jordan Kim, Director of Partnerships jordan.kim@ptin.org • (206) 555‑0129 We’ll help you pick a tier and activation that fits your goals and team capacity.
AI Evaluation Details (Score: 8.8/10)
This is a highly polished, professional sponsorship package that successfully balances casual tech-sector tone with mission clarity. It delivers all required elements in a scannable format with specific, quantified benefits that corporate sponsors need. Minor weaknesses include slightly dense formatting in places and a few phrases that edge toward generic nonprofit language.
- • Excellent tier differentiation with concrete, quantified benefits (ticket counts, social posts, email reach) that sponsors can evaluate and justify internally
- • Strong mission-first framing that connects sponsorship dollars directly to outcomes (scholarships, laptops, mentor stipends) without being preachy
- • Casual tone executed well with phrases like 'fueled by,' 'turns a weekend of building into real career momentum,' and 'We'll help you pick a tier' that feel authentic to tech/startup culture
- • Comprehensive in-kind section with clear FMV mapping and practical note about partial contributions—shows operational sophistication
- • Scannable structure with clear headers, bullets, and logical flow; could genuinely be dropped into a one-pager with minimal editing
- • Smart inclusion of audience demographics with income data and diversity metrics that matter to DEI-focused corporate sponsors
- • Realistic pricing that would cover 40-60% of the $120k budget (5 tiers totaling potential $100k+ if all sold)
- • Practical add-ons that align with tech industry interests (developer lounge, resume reviews, matching challenges) rather than generic options
- • Title Sponsor section is dense with benefits listed in long comma-separated strings; breaking into sub-bullets would improve scannability
- • The phrase 'opening doors to paid pathways in tech' in the mission snapshot edges toward nonprofit cliché, though not egregiously
- • Recognition policy paragraph at the end is slightly bureaucratic in tone compared to the rest; could be tightened or formatted as bullets
- • Word count appears to exceed the 450-650 target (approximately 750-800 words), though the content justifies it given complexity
Large Established Org
Major metropolitan hospital foundation gala with corporate C‑suite and high‑net‑worth donors; polished sponsorship inventory and media reach.
View scenario details
Bright Futures Gala Sponsorship Package Lakeview Children’s Hospital Foundation invites you to power life‑changing care at the Bright Futures Gala on Sunday, November 9, 2025, at Hilton Chicago, 720 S Michigan Ave. Your sponsorship fuels critical services for children—from NICU and oncology to pediatric mental health—by underwriting family housing, patient transport, and wraparound counseling so kids heal and families stay whole. Proceeds directly strengthen hospital programs and emergency assistance for our sickest patients.
Audience and reach - Guests: 900 corporate executives, philanthropists, and physicians; ages 35–70; 62% female; 75% HNW households ($150k+); 85% Chicagoland residents. - Marketing value: 85,000 e‑newsletter subscribers; estimated 210,000 pre‑event digital impressions; PR outreach and media partners: WGN‑TV, Crain’s Chicago Business, Chicago Tribune, WBEZ 91.5, Make It Better Media.
Sponsorship levels and benefits Presenting Champion – $100,000 - Naming and exclusivity: “Bright Futures Gala presented by [Company]”; exclusive category lock (one per industry). - Logo and placement: Homepage banner recognition (Oct–Dec) with premium link; event page top-tier; step‑and‑repeat/media wall; ballroom screens; table placards; valet, registration, and auction kiosk signage; printed keepsake program full-page premium. - Recognition and activation: CEO and Emcee recognition; brief welcome remarks (up to 2 minutes); 60‑second sponsor video; pre‑show and live‑auction slides; inclusion in press release. - Digital: 4 dedicated sponsor emails + 3 newsletter mentions; 6 dedicated social posts across LinkedIn/Instagram/Facebook (est. 75k+ impressions). - Hospitality: Two premium VIP tables (20 guests); 20 VIP reception passes; optional foyer exhibit/engagement table.
Diamond – $50,000 - Logo and placement: Homepage banner recognition (Oct–Dec) with premium link; event page prime; step‑and‑repeat/media wall; ballroom screens; table placards; registration and auction kiosk signage; program full‑page. - Recognition and activation: CEO and Emcee recognition; on‑stage award presentation; 60‑second sponsor video; pre‑show and live‑auction slides; limited category exclusivity (one per industry, subject to availability). - Digital: 2 dedicated sponsor emails + 2 newsletter mentions; 4 dedicated social posts (est. 45k impressions). - Hospitality: One VIP table (10 guests); 10 VIP reception passes; foyer exhibit table.
Platinum – $25,000 - Logo and placement: Event page prominent; step‑and‑repeat; ballroom screens; table placards; valet and registration signage; program full‑page. - Recognition: Emcee recognition; pre‑show slides. - Digital: 1 dedicated sponsor email + 2 newsletter mentions; 3 social posts (est. 30k impressions). - Hospitality: One priority table (10 guests); 6 VIP reception passes; optional foyer exhibit table.
Gold – $10,000 - Logo and placement: Event page; ballroom screens; table placards; registration signage; program half‑page. - Recognition: Emcee thank‑you; pre‑show slides. - Digital: 1 newsletter mention; 2 social posts (est. 15k impressions). - Hospitality: 6 gala tickets; 2 VIP reception passes.
Silver – $5,000 - Logo and placement: Event page; ballroom screens (group slide); table placards; program quarter‑page. - Digital: Group recognition in one newsletter; 1 social post. - Hospitality: 4 gala tickets; 2 VIP reception passes.
In‑Kind Sponsor options (valued at fair market rate; mapped to closest tier) - High‑end printing (programs, signage) — $12,000 FMV → Gold ($10,000) - Wine/champagne for dinner and reception — $25,000 FMV → Platinum ($25,000) - Floral and event design — $18,000 FMV → Platinum ($25,000) - Luxury auction experiences/items — $10,000 FMV → Gold/Platinum (value dependent) - A/V enhancements and lighting — $40,000 FMV → Diamond ($50,000) - Media promotion/PSA placements — $20,000 FMV → Platinum ($25,000) - Dessert station sponsorship — $8,000 FMV → Silver ($5,000)–Gold ($10,000)
Why it matters - $100,000 outfits a NICU room with advanced monitors and family comfort upgrades. - $50,000 provides a year of family housing for 25 out‑of‑town families. - $10,000 delivers 200 pediatric counseling sessions for patients and siblings.
Deadlines - Sponsorship commitment: September 12, 2025. - Logos/ads/video and digital assets: September 26, 2025 (print); October 10, 2025 (digital). Benefits depend on timely materials.
Optional add‑ons (limited quantity; priced upon request) - VIP step‑and‑repeat logo placement upgrade (limited) - Branded mobile bidding splash screen (3 available) - Corporate employee volunteer day at Family House (2 dates, 30 volunteers each) - Paddle‑raise matching challenge sponsor (1 available) - Photo booth with logo on prints and digital gallery (1 available)
Recognition policy and tax note - Logo order by level, then by commitment date. Presenting receives sole presenting credit; Diamond category exclusivity available when secured in writing. Some benefits are inventory‑limited. - Lakeview Children’s Hospital Foundation is a 501(c)(3). Your acknowledgment letter will note the fair market value of benefits; the remainder is tax‑deductible to the extent allowed by law.
Join us to champion brighter futures. To reserve your sponsorship: Priya Desai, Senior Director of Corporate Engagement, pdesai@lakeviewchildrens.org, (312) 555‑0194.
AI Evaluation Details (Score: 8.8/10)
This is a highly professional, comprehensive sponsorship package that successfully balances formal corporate tone with mission-driven content. It delivers all required elements in a scannable format with specific, quantified benefits that corporate sponsors expect. Minor weaknesses include slightly mechanical phrasing in places and one structural issue with the in-kind section.
- • Excellent tier differentiation with concrete, quantified benefits (specific impression counts, ticket numbers, logo placements) that corporate procurement teams need
- • Strong mission integration—opens with impact, includes 'Why It Matters' section with dollar-to-outcome translations, and maintains focus on beneficiaries throughout
- • Highly scannable structure with clear headers, bullets, and logical flow that could be dropped into a one-pager with minimal editing
- • Appropriate pricing for urban market and event scale ($5K-$100K tiers targeting 40-60% of $850K budget)
- • Professional handling of exclusivity, recognition policy, and tax language appropriate for corporate/HNW audience
- • Comprehensive in-kind options with fair market valuations and tier mapping
- • Realistic, deliverable benefits that don't overpromise—no vague 'brand alignment' language
- • Clear deadlines with consequences stated (benefits depend on timely materials)
- • Strong CTA with complete contact information
- • In-kind section could be more concise—listing 7 detailed options takes significant space and might work better as 'select in-kind opportunities available; contact for full list'
- • Some phrasing feels slightly formulaic ('power life-changing care,' 'kids heal and families stay whole') though still professional
- • The 'optional add-ons' section lists items but says 'priced upon request'—for this tier of sponsor, at least ballpark ranges would be expected
- • Word count appears to exceed the 450-650 target (approximately 750-800 words), though content quality justifies it
Test Summary: Generated Nov 2, 2025 • 3 scenarios • 9 total outputs • Average quality score: 8.62/10 • Total validation cost: $0.2507