Letter of Support Request
Ask to partner/stakeholder for grant support letter
The Prompt
The Prompt
Draft a partner request package to secure strong Letters of Support for a grant submission.
The Letter of Support Request package should:
- Be tailored for [PARTNER NAME/ORG] regarding [PROGRAM NAME] and [FUNDING OPPORTUNITY] led by [ORGANIZATION NAME].
- Include 3 subject line options and a concise email body (150-200 words) with the first line clearly stating: DUE [DEADLINE DATE, TIME, TIME ZONE] via [SUBMISSION METHOD].
- Provide a 1-paragraph program summary (80-120 words) highlighting need, approach, community impact in [GEOGRAPHY], and equity considerations relevant to this partner.
- List 5-7 specific talking points for their letter: their role/credibility; how we collaborate now; concrete commitments (quantify: referrals/space/staff time/data-sharing); anticipated community benefit; alignment with [FUNDING OPPORTUNITY] goals; evaluation touchpoints; sustainability.
- Specify letter requirements: 1 page (250-350 words), on letterhead, signed by [SIGNATORY NAME/TITLE], PDF to [EMAIL/PORTAL], include grant name and [ORGANIZATION NAME].
- Include a customizable draft letter template with [BRACKETED FIELDS] and 2-3 optional personalization sentences so letters aren’t identical.
- Offer support: “We can draft for your edits” and provide a 2–3 sentence short version if they’re under extreme time pressure.
- Set a respectful follow-up plan: initial ask (2–3 weeks out), reminder at 1 week, 48-hour check-in, day-of confirmation; include who to cc and [SENDER NAME/TITLE/CONTACT].
- Provide a mini tracking checklist for multiple letters: Partner | Signer | Status | Due | Received | Notes.
Tone options: [FORMAL (federal/universities/health systems)] / [WARM (most community partners/foundations)] / [CASUAL (longtime collaborators)].
Quality matters: ask for concrete, time-bound commitments; use plain language; avoid clichés (“synergy,” “unique”), excessive acronyms, or over-promising on their behalf. Double-check correct funder name, dates, and that letters are on letterhead with signature.How to Customize
- Replace all [BRACKETED] fields with your specific information
- Adjust tone and length as needed for your audience
- Review and personalize before using
Pro Tips
- Test this prompt with your preferred AI tool before using in production
- Always review AI output for accuracy and appropriateness
- Customize outputs to match your organization’s voice and brand
Related Prompts
(See other prompts in the fundraising category)
Example Outputs
Compare scenarios: We tested this prompt with 3 different nonprofit contexts. Each scenario shows outputs from GPT-5, Claude, and Gemini. Select a model above each scenario to compare.
Small Community Org
South Side Youth Arts Collaborative (SSYAC) is a small, neighborhood-based nonprofit in Chicago’s South Side (annual budget ~$850k) focused on after-school arts access for BIPOC youth. It partners closely with local libraries and schools and primarily seeks funding from local foundations and city arts programs.
View scenario details
Subject line options - Request: Letter of Support from Bronzeville Branch for SSYAC’s Bronzeville After-School Arts Labs (Field Foundation — Spring 2026) - Action Needed by [DEADLINE DATE]: Bronzeville Branch Letter of Support for Field Foundation of Illinois — Art & Culture Grant - Help us secure funding for Bronzeville youth: 1-page Letter of Support due [DEADLINE DATE]
Email body (150–200 words) DUE [DEADLINE DATE, TIME, TIME ZONE] via Email PDF letter to grants@ssyac.org.
Dear Alicia and team, South Side Youth Arts Collaborative (SSYAC) is applying to the Field Foundation of Illinois — Art & Culture Grant (Spring 2026 Cycle) to expand Bronzeville After-School Arts Labs at the Bronzeville Branch. Would you provide a 1-page Letter of Support on library letterhead, signed by Alicia Reynolds?
What we’re asking you to include: your role/credibility as a trusted public library; how we collaborate; concrete commitments (space, referrals, limited staff time, data-sharing); expected benefits to Bronzeville youth; alignment with Field’s Art & Culture goals; and simple evaluation touchpoints.
We can draft for your edits. If helpful, see talking points and a ready-to-customize template below. Please email the signed PDF to grants@ssyac.org by the deadline above. CC Jordan Lee, Development Manager (jordan@ssyac.org).
Thank you for all you do for families on the South Side. Your letter strengthens our case that the library is an accessible, equitable home for youth arts after school.
With appreciation, Jordan Lee Development Manager, South Side Youth Arts Collaborative (SSYAC) jordan@ssyac.org | 312-555-0198
Program summary (80–120 words) Bronzeville After-School Arts Labs will provide free, high-quality visual and media arts sessions for middle and high school youth in Bronzeville and adjacent South Side neighborhoods of Chicago, IL. Responding to limited after-school arts access, safety concerns between 3–6 pm, and cost/transportation barriers, SSYAC will co-locate labs at the Bronzeville Branch, a trusted, ADA-accessible community hub. Teaching artists from the South Side will lead weekly labs, culminating in family showcases and library-based exhibitions. The program centers racial equity by prioritizing Black and Brown youth, employing local artists, removing cost, and embedding supports (snacks, transit cards). With the library as a low-barrier venue, Labs strengthen creative pathways, literacy, and social connection for teens and families.
Talking points for the letter (choose and quantify where comfortable) - Role/credibility: Bronzeville Branch, Chicago Public Library, is a free, trusted, and ADA-accessible hub for teens and families in Bronzeville; long-standing anchor for literacy, learning, and safe after-school space. - Current collaboration: The branch has supported SSYAC with outreach, occasional pop-up arts activities, and meeting space; staff help connect families to youth programs and exhibitions. - Concrete commitments (please confirm or adjust): - Space: Reserve the community room twice weekly, 3:00–5:00 pm, Feb–May 2026 (up to 36 sessions), plus 2–3 showcase dates. - Referrals: Promote Labs via in-branch flyers, the CPL events calendar, and staff referrals; target 30–40 teen sign-ups. - Staff time: Teen services staff provide approx. 2 hours/week for room setup, check-in, and safety. - Data-sharing: Share monthly aggregate counts of attendance and library card sign-ups (no PII), and quarterly de-identified feedback themes. - Anticipated community benefit: Safe, no-cost arts learning after school; reduced transit and cost barriers; increased library engagement; youth showcase opportunities; local artist employment. - Alignment with Field Foundation of Illinois — Art & Culture Grant (Spring 2026 Cycle): Advances artist- and community-led arts on the South Side; centers racial equity and access; strengthens neighborhood cultural ecosystems. - Evaluation touchpoints: Pre-registration and attendance logs; short post-session pulse surveys; library card registrations; quarterly partner check-ins to review data and adjust. - Sustainability: Embed Labs on the library calendar; train teen mentors; explore ongoing CPL teen services support and Friends group mini-grants; diversify funding with SSYAC.
Letter requirements - Length: 1 page (250–350 words). - Format: On Bronzeville Branch, Chicago Public Library letterhead; signed by Alicia Reynolds, Branch Manager. - Submit: PDF via email to grants@ssyac.org. - Include: Grant name “Field Foundation of Illinois — Art & Culture Grant (Spring 2026 Cycle)” and “South Side Youth Arts Collaborative (SSYAC).” - Double-check: Correct funder name, deadline date, and signature on letterhead.
Customizable draft letter template (250–350 words) [DATE]
Re: [PROGRAM NAME] — Letter of Support for [FUNDING OPPORTUNITY]
To the Review Committee,
On behalf of [PARTNER NAME/ORG], I write in strong support of [ORGANIZATION NAME] and its [PROGRAM NAME], serving youth in [GEOGRAPHY]. As the [SIGNATORY NAME/TITLE] of the Bronzeville Branch, Chicago Public Library, I see daily how accessible, welcoming public space and consistent arts programming benefit our teens.
Our [PARTNER ROLE] includes providing an ADA-accessible, trusted venue and connecting families to learning opportunities. For this project, we commit to [PARTNER COMMITMENT] so that youth can safely participate after school without cost or transportation barriers.
We anticipate [ANTICIPATED COMMUNITY BENEFIT], including increased arts engagement, stronger social connection, and deeper use of library resources such as card sign-ups and teen services. This collaboration aligns with [ALIGNMENT WITH FUNDING GOALS], particularly advancing artist- and community-led arts, centering racial equity, and strengthening cultural ecosystems on Chicago’s South Side.
Together with SSYAC, we will track progress through [EVALUATION TOUCHPOINTS], meet quarterly to review data, and adjust to what youth and families tell us. We believe these practices will inform sustainable approaches beyond the grant period. Our long-term intent is reflected in [SUSTAINABILITY NOTES].
We respectfully urge support for [PROGRAM NAME]. The Bronzeville Branch is prepared to welcome this work and contribute to a stable, equitable home for after-school arts in our community.
For questions, please contact Jordan Lee, Development Manager, South Side Youth Arts Collaborative (SSYAC) | jordan@ssyac.org | 312-555-0198. We understand the letter is due [DEADLINE DATE] and will submit via [SUBMISSION METHOD].
Sincerely,
[SIGNATORY NAME/TITLE] Bronzeville Branch, Chicago Public Library On Library Letterhead with Signature
Optional personalization sentences (use 1–2) - Last year, our teen advisory council asked for more after-school art and media programs; Labs directly responds to that feedback. - Caregivers often tell us they prefer programs they can reach on foot or by bus; hosting Labs at the library removes key barriers. - A recent pop-up arts activity at the branch filled within 30 minutes, underscoring demand for consistent offerings.
Support we offer - We can draft for your edits. Email bullet answers to the template placeholders, and we’ll return a polished letter within 48 hours. - If you’re under extreme time pressure, you may send this short version (we’ll expand if needed): “The Bronzeville Branch, Chicago Public Library supports SSYAC’s [PROGRAM NAME] for the Field Foundation of Illinois — Art & Culture Grant (Spring 2026 Cycle). We will provide after-school space twice weekly (Feb–May 2026), promote to teens (30–40 referrals), contribute limited staff support, and share monthly aggregate attendance data. This partnership advances equitable, artist-led arts access for South Side youth.”
Follow-up plan and CCs - Initial ask: 2–3 weeks before due date. CC: Alicia Reynolds; Teen Services Librarian [Name]; branch general inbox (if preferred); Jordan Lee (jordan@ssyac.org). - Reminder: 1 week out. Include draft/template and confirm signatory and letterhead. - 48-hour check-in: Offer last-minute drafting, signature support, and submission instructions. - Day-of confirmation: Confirm receipt of signed PDF and readiness to include in the grant package. - Always CC Jordan Lee, Development Manager, South Side Youth Arts Collaborative (SSYAC) | jordan@ssyac.org | 312-555-0198.
Mini tracking checklist - Partner | Signer | Status (Asked/Drafting/Committed/Sent) | Due | Received | Notes - Bronzeville Branch, CPL | Alicia Reynolds | | [DATE] | | - [Partner 2] | [Name] | | [DATE] | | - [Partner 3] | [Name] | | [DATE] | |
Notes - Keep language plain and factual; avoid over-promising. - Confirm final commitments (space, dates, staff time, data) with the branch before sending. - Ensure the final PDF is on library letterhead with Alicia Reynolds’ signature and includes “Field Foundation of Illinois — Art & Culture Grant (Spring 2026 Cycle)” and “South Side Youth Arts Collaborative (SSYAC).”
AI Evaluation Details (Score: 8.8/10)
This is an exceptionally thorough and practical output that a development professional could use immediately with minimal editing. It demonstrates strong understanding of nonprofit partnership dynamics, grant requirements, and community-based collaboration. The warm tone is appropriate, and the level of detail—especially the concrete commitments and tracking tools—makes it highly actionable.
- • Outstanding specificity in talking points: quantified commitments (36 sessions, 30-40 referrals, 2 hours/week staff time) make the letter credible and avoid vague promises
- • Excellent practical tools: the tracking checklist, follow-up timeline with specific CC instructions, and short-version fallback option show deep understanding of real-world grant workflows
- • Strong equity framing throughout: naturally integrates accessibility (ADA, transit cards, no-cost), racial equity (BIPOC youth, local artist employment), and community trust without performative language
- • Smart template design: bracketed fields are clear, optional personalization sentences prevent identical letters, and the 'we can draft for your edits' offer respects partner capacity
- • Appropriate warm tone: professional but collaborative, acknowledges the partner's expertise and constraints without being overly casual or formal
- • Program summary is compelling and concise: clearly articulates need (safety 3-6pm, cost/transit barriers), approach (co-location), and equity considerations in exactly the right word count
- • Subject lines are action-oriented and informative, with good variety from formal to benefit-focused
- • Minor redundancy: The deadline and submission method appear in multiple places (email body, letter template, follow-up plan) which could be streamlined slightly, though this may be intentional for clarity
- • The draft letter template is slightly long at risk of exceeding 350 words once all brackets are filled—would benefit from a note to trim optional sentences if needed
- • Follow-up plan could specify *who* sends each reminder (presumably Jordan Lee, but not explicitly stated in the timeline itself, only in the CC line)
Mid-Size Professional Org
Great Plains Behavioral Health Alliance (GPBHA) is a regional, mid-sized nonprofit consortium (annual budget ~$7.2M) serving rural Oklahoma with integrated mental health and SUD services. It works with county hospitals and VA-adjacent providers and frequently applies for federal grants (SAMHSA/HRSA).
View scenario details
Partner Request Package — Prairie Regional Medical Center (PRMC) Grant: SAMHSA FY 2026 Certified Community Behavioral Health Clinic (CCBHC) Planning, Development, and Implementation Lead Applicant: Great Plains Behavioral Health Alliance (GPBHA) Program: TeleBehavioral Bridges for Rural Veterans
Subject line options - Action requested: PRMC Letter of Support for GPBHA’s TeleBehavioral Bridges (SAMHSA FY26 CCBHC) – Due [DEADLINE DATE] - Quick sign: PRMC LoS for GPBHA CCBHC Planning, Development & Implementation – Due [DEADLINE DATE] - PRMC support letter to advance Rural Veterans’ telebehavioral care (Osage/Pawnee/Kay) – Due [DEADLINE DATE]
Email body to PRMC (150–200 words) DUE [DEADLINE DATE, TIME, TIME ZONE] via Email signed PDF to grants@gpbha.org (we will upload to Grants.gov).
Dear Ms. Kim and team, GPBHA is submitting TeleBehavioral Bridges for Rural Veterans under SAMHSA’s FY 2026 CCBHC Planning, Development, and Implementation. We respectfully request a one-page Letter of Support on PRMC letterhead, signed by Laura Kim, CEO, confirming our partnership, your role, and concrete commitments. The letter should name the grant and Great Plains Behavioral Health Alliance (GPBHA) and be sent as a signed PDF to grants@gpbha.org by the deadline above.
We can draft for your edits within 24–48 hours. Suggested commitments are below (please select or revise). Your letter will strengthen care access for Veterans in Osage, Pawnee, and Kay Counties and demonstrate readiness for integrated, measurement-based behavioral health care aligned with CCBHC goals.
For scheduling or content help, cc Dr. Andre Mitchell, Director of Programs (amitchell@gpbha.org, 918-555-4343). Thank you for your partnership.
Warmly, [Your Name/Title], GPBHA grants@gpbha.org | 918-555-4343
Program summary (80–120 words) Rural Veterans in Osage, Pawnee, and Kay Counties face long waits, travel barriers, and elevated suicide risk. TeleBehavioral Bridges will expand timely, Veteran-centered tele-mental health and substance use care and ready GPBHA for CCBHC certification. Working with PRMC’s ED and primary care, we will provide rapid eReferrals, same/next-day telehealth, care navigation, and measurement-based treatment using evidence-based practices. Equity is central: outreach to older, low-income, and Tribal/Veteran households; zero-cost connectivity support; culturally responsive care; and data-driven quality improvement. The result: faster access, reduced ED recidivism, improved depression/PTSD outcomes, and stronger care coordination across the three counties.
Talking points for PRMC’s letter (please quantify where noted) - Role/credibility: PRMC is the regional hospital system serving Osage, Pawnee, and Kay Counties with ED, inpatient, and primary care; current Veteran volume is approximately [X] unique patients/year. - Current collaboration: PRMC and GPBHA coordinate ED behavioral health warm handoffs and post-discharge follow-up; PRMC participates in county harm reduction and suicide prevention coalitions. - Concrete commitments (pick/edit and quantify): - Referrals: minimum [15–20] Veteran referrals/month from ED and primary care to GPBHA telebehavioral visits within 48–72 hours. - Space: allocate private space [2 half-days/week] for confidential telebehavioral sessions on-site at PRMC clinics. - Staff time: dedicate [0.2 FTE] nurse care manager or social worker for care coordination and follow-up. - Data-sharing: share de-identified encounter-level data (ED visits, referral status, time-to-first-appointment, no-show rates, PHQ-9/PCL-5 when available) under a HIPAA-compliant DUA/HIE connection. - Anticipated community benefit: faster access to care, fewer avoidable ED visits, improved depression/PTSD scores, and safer transitions post-discharge for rural Veterans. - Alignment with SAMHSA FY 2026 CCBHC PDI: integrated, 24/7 access; care coordination; measurement-based care; crisis response; focus on high-need rural and Veteran populations. - Evaluation touchpoints: monthly huddles; quarterly data reviews; shared metrics (time to first visit, engagement, symptom change, ED recidivism). - Sustainability: PRMC to support billing/workflow integration, explore designation as a Designated Collaborating Organization (DCO)/formal partner post-award, and maintain eReferral pathways beyond grant period.
Letter requirements - Length: 1 page (250–350 words). - Format: on PRMC letterhead; signed by Laura Kim, Chief Executive Officer, Prairie Regional Medical Center. - Content: include grant name “SAMHSA FY 2026 Certified Community Behavioral Health Clinic (CCBHC) Planning, Development, and Implementation” and “Great Plains Behavioral Health Alliance (GPBHA).” - Delivery: signed PDF to grants@gpbha.org by [DEADLINE DATE, TIME, TIME ZONE].
Customizable draft letter template [DATE]
[PARTNER NAME/ORG] [Address optional]
Re: Letter of Support for [PROGRAM NAME] led by [ORGANIZATION NAME] under [FUNDING OPPORTUNITY]
To Whom It May Concern,
On behalf of [PARTNER NAME/ORG], I express strong support for [ORGANIZATION NAME]’s [PROGRAM NAME], serving [GEOGRAPHY]. As [SIGNATORY NAME/TITLE], I confirm our role as [PARTNER ROLE] and our commitment to advance timely, integrated behavioral health for rural Veterans.
Our commitments include: [PARTNER COMMITMENT]. We will participate in compliant data exchange to guide improvement: [DATA-SHARING SCOPE]. We anticipate the following community benefit: [ANTICIPATED COMMUNITY BENEFIT].
This partnership aligns with [ALIGNMENT WITH FUNDING GOALS], including rapid access, care coordination, crisis linkage, and measurement-based treatment. We will engage in evaluation at [EVALUATION TOUCHPOINTS] and plan for sustainability through [SUSTAINABILITY NOTES].
For coordination, please contact Dr. Andre Mitchell, Director of Programs, GPBHA | amitchell@gpbha.org | 918-555-4343.
Sincerely, [SIGNATORY NAME/TITLE] [PARTNER NAME/ORG]
Submission: Please send as a signed PDF by [DEADLINE DATE] via [SUBMISSION METHOD].
Optional personalization (choose 2–3) - PRMC has served approximately [X] Veterans across ED and clinics last year; this project meets needs our teams see daily. - Our rural sites in [specific towns] face connectivity barriers that telebehavioral care and on-site space will help overcome. - This effort complements PRMC’s [specific initiative], enabling faster post-discharge follow-up and safer care transitions.
Support we offer - We can draft for your edits. Email your preferred commitments and we’ll return a ready-to-sign letter within 24–48 hours. - Ultra-short version (if under severe time pressure): “Prairie Regional Medical Center supports GPBHA’s TeleBehavioral Bridges for Rural Veterans under SAMHSA’s FY 2026 CCBHC Planning, Development, and Implementation. PRMC will refer [15–20] Veterans/month, provide [2 half-days/week] private space, dedicate [0.2 FTE] care coordination, and share de-identified data per DUA. We anticipate faster access, fewer ED returns, and improved outcomes for Veterans in Osage, Pawnee, and Kay Counties.”
Follow-up plan and CCs - Initial ask: 2–3 weeks before deadline. To: laura.kim@[domain], PRMC grants/contracts contact. CC: grants@gpbha.org; Dr. Andre Mitchell (amitchell@gpbha.org, 918-555-4343). - Reminder: 1 week before deadline (same recipients/CCs). - 48-hour check-in: confirm signer availability; offer final drafting support. - Day-of confirmation: verify receipt of signed PDF; confirm on letterhead with signature; double-check grant name and GPBHA are included.
Mini tracking checklist - Partner | Signer | Status (Not started/In draft/With PRMC/Final) | Due | Received | Notes - Prairie Regional Medical Center | Laura Kim, CEO | [ ] | [DEADLINE DATE] | [ ] | [commitments agreed? letterhead? signature?]
Notes to PRMC - Please use PRMC letterhead and ensure Laura Kim’s signature is included. - Name the funder: “SAMHSA FY 2026 Certified Community Behavioral Health Clinic (CCBHC) Planning, Development, and Implementation.” - Please include “Great Plains Behavioral Health Alliance (GPBHA)” and the program title “TeleBehavioral Bridges for Rural Veterans.” - Concrete, time-bound commitments (referrals/space/staff/data) strengthen the application. We will align exact figures with your operations and compliance.
AI Evaluation Details (Score: 8.8/10)
This is an exceptionally thorough, professional package that a grants manager could use immediately with minimal edits. It demonstrates deep understanding of federal health grant requirements, CCBHC specifics, and rural healthcare partnerships. The concrete, quantifiable commitments and compliance language (DUA, HIE, DCO) are particularly strong for SAMHSA applications.
- • Outstanding completeness—every prompt requirement is addressed with appropriate detail and sector-specific language (CCBHC, DCO, PHQ-9/PCL-5, warm handoffs)
- • Highly actionable talking points with specific quantification prompts (15-20 referrals/month, 0.2 FTE, 2 half-days/week) that align with SAMHSA's emphasis on measurable partnerships
- • Excellent tone calibration for formal federal health context—professional without being stiff, uses appropriate clinical/grants terminology
- • Smart inclusion of ultra-short version for time-pressed partners and optional personalization sentences to avoid identical letters
- • Strong attention to compliance details (HIPAA-compliant DUA, letterhead verification, signature confirmation) critical for federal submissions
- • Realistic follow-up timeline and tracking checklist that reflects actual grant workflow pressures
- • Subject lines are clear, action-oriented, and appropriately varied in formality
- • Minor tone inconsistency: email body closes with 'Warmly' when 'Formal' tone was specified—should be 'Sincerely' or 'Respectfully' for federal/health system context
- • The email body slightly exceeds 200 words (appears to be ~210-215), though this is marginal and content-justified
- • Could strengthen equity language in talking points—mentions it in program summary but doesn't explicitly ask partner to address health equity or Tribal engagement in their letter, which SAMHSA prioritizes
Large Established Org
Carolina Coastal Resilience Network (CCRN) is a large, established statewide nonprofit (annual budget ~$24.5M) coordinating climate adaptation and flood mitigation across South Carolina’s Lowcountry. It partners with local CBOs, municipalities, and universities, and secures funding from corporate philanthropy and national foundations.
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Subject line options (choose one) - Request: Letter of Support from Sea Island Community Land Trust for CCRN’s Community Flood Mitigation Hubs (Wells Fargo Resilient Communities Grant 2026) - Action Needed by [DEADLINE DATE]: Sea Island CLT Letter of Support for CCRN Flood Mitigation Hubs - Support CCRN’s Tri-County Flood Mitigation Hubs—Letter Due [DEADLINE DATE, TIME, TIME ZONE]
Email body (150–200 words) DUE [DEADLINE DATE, TIME, TIME ZONE] via Email signed PDF to resilience@ccrn.org (we will upload to CyberGrants).
Dear Marisol and Sea Island Community Land Trust team, CCRN is applying for the Wells Fargo Resilient Communities Grant 2026 to launch Community Flood Mitigation Hubs serving Charleston, Dorchester, and Berkeley Counties. Your Letter of Support would significantly strengthen our submission given your trusted role with Sea Island residents and land stewards. The letter should be 1 page (250–350 words), on your letterhead, signed by Marisol Ortega, and reference “Community Flood Mitigation Hubs,” “Wells Fargo Resilient Communities Grant 2026,” and “Carolina Coastal Resilience Network (CCRN).”
What helps most: briefly note how we collaborate today; name concrete 2026 commitments (e.g., household referrals, space for workshops, staff time, safe data-sharing); anticipated community benefits; fit with Wells Fargo goals; simple evaluation touchpoints; and sustainability.
We can draft for your edits. If time is tight, a 2–3 sentence short version is below. Please send the signed PDF to resilience@ccrn.org. CC Naomi Breaux, Senior Grants Manager (nbreaux@ccrn.org). Thank you for partnering to reduce flood impacts while advancing equitable access to resources.
Best, [Your Name], Carolina Coastal Resilience Network (CCRN)
Program summary (80–120 words) Tri-County residents face frequent tidal, stormwater, and extreme rain flooding that damages homes, interrupts work and school, and threatens cultural heritage, especially for low-wealth, Gullah/Geechee, and heir-property households on the Sea Islands. CCRN’s Community Flood Mitigation Hubs will deliver neighborhood-based services: risk screenings, referrals for home retrofits and drainage fixes, preparedness education, connection to assistance, and rapid resource distribution during flood events. Working with Sea Island Community Land Trust and other trusted partners, we’ll site and staff hubs where people already gather, reduce barriers to access, and prioritize residents least served by current systems. Expected impact includes reduced flood losses, faster recovery, and stronger local capacity across Charleston, Dorchester, and Berkeley Counties.
Talking points for Sea Island Community Land Trust’s letter (5–7 items) - Role and credibility: As a trusted land trust with deep relationships among Sea Island residents, landowners, and Gullah/Geechee communities, SICLT is a credible convener and messenger for flood resilience. - Current collaboration: Note recent joint workshops/clinics with CCRN on flood preparedness, land stewardship, and home risk assessments; participation in CCRN community working groups; local parcel and access insights shared to inform hub siting. - Concrete 2026 commitments (examples to select/adjust): - Refer at least 30 households per quarter to hub services from Sea Island neighborhoods in Charleston County, with tri-county referrals as appropriate. - Host 2 flood-mitigation clinics per quarter at SICLT space or partner venues; provide in-kind space for 1 quarterly steering/learning session. - Dedicate 6 staff-hours per month for outreach, follow-up, and evaluation. - Share de-identified quarterly metrics (attendance, referrals completed, basic service uptake) under a simple data-sharing agreement. - Submit 1 potential hub or micro-site per quarter for feasibility review (e.g., community center, faith campus, or shared parcel). - Anticipated community benefit: Practical, nearby services that reduce flood losses and recovery time for at least 150 Sea Island households in year one; improved access to resources for heir-property owners and elders; protection of cultural assets and housing stability. - Alignment with Wells Fargo Resilient Communities Grant 2026: Advances equitable resilience, risk reduction for vulnerable populations, capacity-building with local partners, and measurable community outcomes. - Evaluation touchpoints: Quarterly check-ins with CCRN; event sign-ins; short baseline and post-event surveys; participation in one annual learning session to refine services. - Sustainability: Fold hubs into SICLT’s ongoing land stewardship and community programs; cultivate local funding and volunteer “hub stewards;” explore MOUs with county/municipal partners for site longevity.
Letter requirements - Length: 1 page (250–350 words). - Format: On Sea Island Community Land Trust letterhead; signed by Marisol Ortega, Executive Director. - Must include: Program name “Community Flood Mitigation Hubs,” funder “Wells Fargo Resilient Communities Grant 2026,” and “Carolina Coastal Resilience Network (CCRN).” - Submission: Email signed PDF to resilience@ccrn.org. CC Naomi Breaux, Senior Grants Manager, CCRN (nbreaux@ccrn.org). - Deadline: [DEADLINE DATE, TIME, TIME ZONE].
Customizable draft letter template [DATE] [PARTNER NAME/ORG] [PARTNER ROLE] [GEOGRAPHY]
Re: Letter of Support for [PROGRAM NAME] — [FUNDING OPPORTUNITY], led by [ORGANIZATION NAME]
Dear Review Committee,
Sea Island Community Land Trust supports CCRN’s [PROGRAM NAME] to deliver neighborhood-based flood mitigation services across [GEOGRAPHY]. As a trusted community partner working with Sea Island residents, landowners, and Gullah/Geechee families, we see daily how tidal and stormwater flooding strains household finances, endangers cultural assets, and limits access to assistance.
Our collaboration with CCRN includes [OPTIONAL PERSONALIZATION 1], and we will deepen that work in 2026. Specifically, we commit to [PARTNER COMMITMENT], including referrals, hosting community clinics, dedicated staff time, and safe, de-identified data-sharing under CCRN’s evaluation plan.
We anticipate [ANTICIPATED COMMUNITY BENEFIT], particularly for households with limited resources and heirs’ property considerations. Equity is central to our approach: [EQUITY CONSIDERATIONS], ensuring services meet residents where they are and reduce barriers to help.
This effort aligns with [ALIGNMENT WITH FUNDING GOALS], strengthening local capacity to prepare for, withstand, and recover from floods. We will participate in [EVALUATION TOUCHPOINTS] and support [SUSTAINABILITY NOTES] so these hubs endure beyond the grant.
Thank you for considering this proposal. We are ready to partner with CCRN to deliver measurable, community-led resilience.
Sincerely, [SIGNATORY NAME/TITLE] Sea Island Community Land Trust Naomi Breaux, Senior Grants Manager, CCRN | nbreaux@ccrn.org | 843-555-2874 Due: [DEADLINE DATE] Submission: [SUBMISSION METHOD]
Optional personalization sentences (use 2–3 so letters aren’t identical) - In 2024–2025, SICLT and CCRN co-hosted neighborhood meetings at [location], drawing more than [number] residents who identified priority flooding hotspots and access barriers. - Our land stewardship team has mapped resident-reported flood impacts on [island/neighborhood], which will guide hub siting and outreach routes. - We will integrate hub services into our regular community office hours and land clinics so residents receive flood support alongside title, tax, and home-maintenance guidance.
We can help - We can draft the full letter for your edits—just confirm the commitments you’re comfortable making. - Short version (2–3 sentences if under extreme time pressure): - Sea Island Community Land Trust supports CCRN’s Community Flood Mitigation Hubs for the Wells Fargo Resilient Communities Grant 2026. In 2026 we will refer at least 30 households per quarter, host two clinics per quarter, dedicate 6 staff-hours per month, and share de-identified quarterly metrics. This work will reduce flood impacts for Sea Island residents while advancing equitable access to resilience services across the Tri-County area.
Follow-up plan - Initial ask: Send 2–3 weeks before deadline. CC resilience@ccrn.org and Naomi Breaux (nbreaux@ccrn.org; 843-555-2874). - One-week reminder: Confirm signer, commitments, and internal routing for letterhead/signature. - 48-hour check-in: Offer final drafting help; confirm who will send the signed PDF. - Day-of confirmation: Confirm receipt of signed PDF at resilience@ccrn.org; reply-all with thanks and next steps.
Mini tracking checklist (copy/paste for multiple letters) Partner | Signer | Status (Asked/Committed/Drafting/Signed) | Due | Received | Notes Sea Island Community Land Trust | Marisol Ortega, ED | Asked | [DEADLINE DATE] | [Date] | Commitments: referrals, clinics, staff time, data-sharing [Partner 2] | [Signer] | [Status] | [Due] | [Received] | [Notes] [Partner 3] | [Signer] | [Status] | [Due] | [Received] | [Notes]
AI Evaluation Details (Score: 8.8/10)
This is an exceptionally well-crafted, professional package that a grants manager could use immediately with minimal edits. It demonstrates deep understanding of nonprofit partnership dynamics, grant writing best practices, and practical workflow needs. The casual-yet-professional tone is pitch-perfect for longtime collaborators, and the concrete commitments are specific and realistic.
- • Outstanding specificity in partner commitments (30 households/quarter, 6 staff hours/month, 2 clinics/quarter) - quantified, time-bound, and realistic for a community land trust
- • Excellent practical tools: tracking checklist, follow-up timeline, short version for time-pressed partners, and optional personalization sentences that prevent identical letters
- • Strong equity integration throughout - Gullah/Geechee communities, heir property, cultural assets - woven naturally into program summary and talking points rather than tokenized
- • Smart structural choices: deadline in first line as requested, clear CC instructions, realistic page count (250-350 words), and acknowledgment that CCRN will handle CyberGrants upload
- • Talking points are actionable and partner-appropriate - focuses on what a land trust can credibly commit to (referrals, space, land data) rather than generic support
- • The 'We can help' section shows genuine partnership respect and reduces partner burden while maintaining letter authenticity
- • Subject line options could be tightened - the first is too long (exceeds typical email subject line best practices of ~50 characters), and all three leave [DEADLINE DATE] in brackets rather than filling it in
- • Draft letter template has minor formatting inconsistency - sender contact info appears at bottom but should probably be in email signature or clearly separated as 'CCRN contact for questions'
- • The program summary, while strong, runs slightly long at the upper end of 80-120 words and could trim 1-2 phrases for punchier impact
- • Minor: 'tri-county' appears both hyphenated and unhyphenated in different sections; style guide consistency would strengthen professionalism
Test Summary: Generated Nov 2, 2025 • 3 scenarios • 9 total outputs • Average quality score: 8.8/10 • Total validation cost: $0.3471