Event Run-of-Show Script

Event Run-of-Show: Harvest Supper & Storytelling Host: Cedar Ridge Youth Collective Date/Location: Saturday, June 7, 2025 • Cedar Ridge Grange Hall, Cedar Ridge, OR Tone: WARM (community; appreciative, inclusive)

Topline overview (5 lines) - Purpose: Raise funds to expand after-school transportation and to steward/activate community volunteers. - Target attendance: 120 local families, small-business owners, teachers, and county partners. - Fundraising goal: $35,000 (Fund-a-Need paddle raise + pledges/QR + employer matches). - Key moments: Welcome & land acknowledgment; Youth performance; Executive Director update; Parent testimonial; Fund-a-Need (paddle raise); Volunteer Stewardship Award; Youth story circle. - Hard stop: 8:30 PM; doors close and clean-up begins immediately.

Minute-by-minute timeline (5:30–8:30 PM) Note: Built-in buffers total 18+ minutes, shown as “BUFFER/FLEX” with intended use.

1) 5:30–5:35 PM (5 min) - Segment: Doors Open & Check-in - On-mic/on-stage: None (ambient welcome) - Segment owner: Registration Lead (Priya Desai, staff) - AV cues: Music—“Harvest_Mix_Welcome” playlist; Video loop “CRYC_OpeningLoop.mp4” on screens; Lighting Look L1 (House Open, warm). - Materials/props: Check-in tablets/badges, bid/pledge cards with numbers, program cards, QR signage, floor map, large-print materials. - Accessibility notes: ASL interpreters visible at entry; clearly marked ADA seating; scent-free signage; quiet space open. - MC script (Marisol, roving greeting): “Welcome in! Find your table at your own pace—there’s cider and kid-friendly snacks by the windows. If you’re new to Cedar Ridge Youth Collective, I’d love to say hello. Tonight is about our kids getting safely to after-school programs—and our neighbors volunteering in ways that feel joyful and doable. We’ll start seating around six. Make sure you grab a pledge card and scan the QR on your table tent so you’re set for the paddle raise later on. We’re so glad you’re here.”

2) 5:35–5:45 PM (10 min) - Segment: Reception & Mingling - On-mic: None - Owner: Volunteer Coordinator (Mateo Alvarez) - AV cues: Continue playlist; L1 - Materials: Kids’ Corner check-in opens; name tags; water/cider stations. - Accessibility: Low-top tables reserved; interpreters circulate; captions preview screen scrolling. - MC script: “Welcome, neighbors. Take a moment to greet someone you don’t know—maybe a teacher meeting a shop owner, or a grandparent meeting a middle-school drummer. Our staff can answer questions about programs or transportation routes. In a few minutes, we’ll invite you to find your seats for supper.”

3) 5:45–5:50 PM (5 min) BUFFER/FLEX A - Segment: Flex hold for late arrivals - On-mic: None (or brief “5 minutes to seating” chime) - Owner: Show-Caller (Tyler Ng) - AV cues: Chime SFX as needed; L1 - Intended use: If check-in lines; otherwise extend mingling by 5 minutes. - MC script: “If you’re still checking in—no rush. We’re holding the start for a few minutes so everyone finds their place.”

4) 5:50–6:05 PM (15 min) - Segment: Seating Call & Settle - On-mic: Stage MC backup (Tyler) for seating prompt; then Marisol welcomes from stage at 6:05 - Owner: House Manager (Lily Chen) - AV cues: Soft chime; then fade music to -25 dB; Lighting shift to L2 (Warm Stage Wash, house at 60%). - Materials: Table cards, water pitchers, bread. - Accessibility: Ushers assist ADA seating first; ASL seated downstage left sightline. - MC script (Marisol): “Friends, go ahead and bring your conversations to your tables. We’ll keep things cozy—kids up front if they want a close look later. If you need large-print menus, just wave and we’ll bring them. Tonight is simple: share a meal, hear a few stories, and—if you’re moved—invest in a bus seat so kids can get to the good stuff after school.”

5) 6:05–6:10 PM (5 min) - Segment: Welcome, Housekeeping, Land Acknowledgment - On-mic: Marisol Vega (Board Chair/Emcee) - Owner: Producer (Jasmine Ortiz) - AV cues: Slides “01_Welcome_Land.pptx”; L2; Music OFF - Materials: Script card; emergency exits slide. - Accessibility: Live captions ON; interpreters spotlighted. - MC script: “Good evening. I’m Marisol Vega, Board Chair. We begin by acknowledging we gather on the ancestral lands of the Clackamas and Kalapuya peoples, whose descendants are members of the Confederated Tribes of Grand Ronde and of Siletz. We honor their enduring stewardship. Housekeeping: restrooms are signed as all-gender; the quiet space is through the side door; please keep aisles clear for mobility devices. We’ll have moments of applause—visual applause is welcome. Dinner is coming right up, and then some short, beautiful stories.”

6) 6:10–6:25 PM (15 min) - Segment: Supper—Course 1 & Table Introduction Activity - On-mic: Marisol (brief prompt), then off - Owner: Catering Captain (Sarah Bishop) - AV cues: “Dinner_Underscore” playlist at -30 dB; L1 with warm practicals. - Materials: Family-style platters; table tents with prompt: “Share a favorite after-school memory.” - Accessibility: Servers announce dish names; ingredient cards; clear pathways. - MC script: “Please enjoy the first course—family-style. At your table, take a turn answering: What helped you feel like you belonged after school? A coach, a library, a neighbor? Pass the bread and the stories. We’ll be back in about fifteen minutes with youth voices.”

7) 6:25–6:30 PM (5 min) - Segment: Youth Performance - On-mic/on-stage: Youth Ensemble (3–4 students) - Owner: Program Director (Hana Kim) - AV cues: 2 vocal mics HH2/HH3; DI for guitar/keys; L4 (Performance Look); Record audio. - Materials: Music stands, stools. - Accessibility: Captions display song title/lyrics excerpt. - MC script (Marisol intro): “These are our Friday ensemble students—brave, talented, and hilarious in rehearsal. They’ll share one song that gets them through late homework and early mornings. Cheer with your hands, smile with your whole face.”

8) 6:30–6:36 PM (6 min) - Segment: Executive Director Impact Update - On-mic: Executive Director, Aisha Karim - Owner: Development Director (Hana Kim) - AV cues: Slides “02_Impact_Transportation_vFinal.pptx”; L2; Confidence monitor ON. - Materials: Clicker; photo slide of bus route map. - Accessibility: Captions ON; interpreters. - MC script (Marisol intro/outro): “Aisha has led our team to stretch every mile—literally. She’ll show how an extra route after school changes attendance, safety, and joy. After Aisha, you’ll hear from a parent about what that looks like at home.”

9) 6:36–6:41 PM (5 min) - Segment: Parent Testimonial - On-mic: Rosa López (parent) - Owner: Producer (Jasmine) to support - AV cues: Photo of Rosa’s family; L2 - Materials: Handheld mic; tissue at lectern. - Accessibility: Captions; interpreters. - MC script (Marisol): “Rosa is the mom you want on your team—she keeps us honest and hopeful. Rosa, thank you for trusting us with your story.”

10) 6:41–6:45 PM (4 min) BUFFER/FLEX B - Segment: Transition to Fund-a-Need (FAN) Setup - On-mic: Marisol (brief frame), then quiet reset - Owner: Show-Caller (Tyler) + Development (Hana) - AV cues: Switch to “03_FAN_Thermometer.pptx”; Test QR code on screen; L3 (FAN Bright/Audience Up). - Materials: Spotter paddles (A–D), clipboards for 4 spotters, extra pledge cards. - Accessibility: Remind QR text option; ushers with large-print pledge slips. - MC script: “We’re going to take a breath, refill water, and set the room for giving. If you need a pledge card or want to scan the QR, raise your hand and we’ll bring one to you. In two minutes, I’ll invite us into a paddle raise—simple, transparent, and all about bus seats and safe rides.”

11) 6:45–7:05 PM (20 min) - Segment: Fund-a-Need (Paddle Raise) - On-mic: Marisol leads; Floor mics with Spotters A–D (quietly to Show-Caller); Tally lead Omar Reed off-mic - Owner: Development (Hana) + Finance (Omar) + Show-Caller (Tyler) - AV cues: Slides “03_FAN_Thermometer.pptx” with levels and live tally; L3; Music OFF; Camera on audience wide. - Materials: Bid/pledge cards, QR signage, text code: “Text RIDES to 44-321”, Square stations at Registration for swipes, matching gift slide. - Accessibility: Describe visuals verbally; captions for instructions; interpreters centerline. - MC script (Marisol): “Here’s how this works: If you’re moved to give, hold your numbered card high. Our spotters will call your number to our tally team—so keep it up until they nod at you. If cards aren’t your thing, scan the QR code or text RIDES to 44-321 to make a pledge. We’ll start at $10,000—enough to add a route for a month—and we’ll celebrate every level. If you want to pledge monthly, mark that on your card. Ready? $10,000: do we have one? Going once… twice… thank you, I see 127! $5,000? Going once… twice… thank you, 212! $2,500? … $1,000? … $500? … $250? … $100? And an open ‘give what’s joyful’—anything matters. Keep those cards tall so our team can catch you. You’re building seats and safety tonight.”

- Paddle raise mechanics (precise): - Levels called in order: $10,000; $5,000; $2,500; $1,000; $500; $250; $100; Open. - Visual cue: Slide updates each level; thermometer animates after each call (GO cue from Show-Caller). - Mic holding: Only Marisol on-mic; Spotters A–D (no mics) relay numbers to Tally via comms; Show-Caller confirms each batch. - Countdowns: For each level, Marisol uses “Going once… twice… last call… thank you,” ~10 seconds total per level unless multiple hands. - Donor instructions: Keep card up until spotter nods; write amount on pledge card; QR users show green check to table host; matching gifts—check your employer list at QR. - Close: “If we missed you, wave your card now or hand your pledge to any volunteer.”

12) 7:05–7:08 PM (3 min) - Segment: Tally Hold & Gratitude - On-mic: Marisol - Owner: Finance (Omar) reporting total to Show-Caller - AV cues: “FAN_Thermometer_Total” slide; L3 - Materials: Running total whiteboard backstage as backup. - Accessibility: Verbally state total and what it funds. - MC script: “While our team tallies, deep breath—look around. This is what community looks like. Tonight you’ve already funded [state rough seats, e.g., ‘220 bus rides’]. We’ll share a total in a moment, then celebrate one of our superstar volunteers.”

13) 7:08–7:15 PM (7 min) - Segment: Volunteer Stewardship Award - On-mic: Marisol presents; Recipient: Ellen Park (brief remarks) - Owner: Volunteer Coordinator (Mateo) - AV cues: Slide “04_VolunteerAward_EllenPark.jpg”; L2 - Materials: Framed certificate; small bouquet. - Accessibility: Captions; interpreters. - MC script: “Our programs run on care—and Ellen Park shows up, week after week, with snacks, patience, and a trunk full of drumsticks. Ellen, please come up. Thank you for being the adult our kids can count on. Any words you’d like to share?” [After remarks] “Friends, if you’ve ever thought, ‘I could do an hour a month,’ you’re exactly who we hope to steward this year.”

14) 7:15–7:30 PM (15 min, includes 5-min BUFFER/FLEX C) - Segment: Dessert & Coffee Service + Table Shout-Outs - On-mic: Marisol (light touch) - Owner: Catering (Sarah) + House (Lily) - AV cues: “Dessert_Acoustic” playlist -25 dB; L1 - Materials: Dessert, coffee/tea stations; volunteer interest cards on tables. - Accessibility: Quiet service path; announce decaf options. - Use of buffer: If behind, skip table shout-outs and proceed to Small-Business Spotlight at 7:25; if ahead, allow 5 extra minutes for dessert. - MC script: “Dessert is on the way—careful, the cobbler is hot. At your table you’ll see a small volunteer card; circle one thing that sounds doable. I want to shout out our school bus drivers here tonight—can we thank them with a wave?”

15) 7:30–7:35 PM (5 min) - Segment: Small-Business Spotlight (Lightning) - On-mic: Linh Tran (Cedar Ridge Bikes), intro by Marisol - Owner: Partnerships Lead (Quinn Harper) - AV cues: Slide “05_PartnerSpotlight_CRBikes.png”; L2 - Materials: None - Accessibility: Captions; interpreters. - MC script: “Small businesses make big commitments here. Linh Tran from Cedar Ridge Bikes has been tuning up our fleet of youth bikes for two years—so kids can ride safely on weekends. Linh, what keeps you saying yes to this work?” [After 90 seconds] “Thank you, Linh—and thanks to all our local partners.”

16) 7:35–7:40 PM (5 min) - Segment: Pledge Card Sweep & QR Reminder - On-mic: Marisol - Owner: Development (Hana) + Floor Team - AV cues: Slide “06_QR_Reminder.png”; L2 - Materials: Baskets for pledge cards; Square swipers at Registration. - Accessibility: Volunteers visit ADA tables first. - MC script: “If you filled a pledge or volunteer card, hold it up—our team will sweep by. If you prefer to check out tonight, we can swipe at registration; otherwise we’ll send a friendly follow-up Monday. If you’re doing monthly, just note that on your card.”

17) 7:40–7:45 PM (5 min) - Segment: Closing Gratitude & Next Steps (Formal Program Close) - On-mic: Marisol - Owner: Producer (Jasmine) - AV cues: “07_ThankYou_NextSteps.pptx”; L2 - Materials: Slide lists: volunteer orientation dates; bus route expansion timeline. - Accessibility: Captions; interpreters. - MC script: “From my heart—thank you. We’ll email a quick summary Monday with your receipts, orientation dates, and a timeline for the new route. Before we say goodnight, we have one last gift: a short youth-led story circle. After that, the stage program ends and you’re welcome to linger in conversation until 8:30.”

18) 7:45–7:53 PM (8 min) - Segment: Youth Story Circle (On Stage) - On-mic: Diego Morales (student facilitator) + 2 youth storytellers - Owner: Program (Hana) - AV cues: 2 stools; HH2/HH3; L4 (soft amber) - Materials: Talking piece; timer visible to facilitator. - Accessibility: Captions; interpreters. - MC script (Marisol intro): “Diego will guide a quick story circle on ‘the ride home’—who we are on that ride, and how we show up for each other.”

19) 7:53–8:28 PM (35 min, includes 4-min BUFFER/FLEX D inside) - Segment: Open Storytelling at Tables + Live Acoustic - On-mic: None (roving thanks by Marisol) - Owner: House (Lily) + Musician (solo acoustic) - AV cues: “Acoustic_Close” playlist or live DI; L1; House at 80% - Materials: Table prompt #2: “Who helped you get where you’re going?” - Accessibility: Keep paths clear; mind volume for sensory-friendly seating. - Use of buffer: If we’re 10 min behind earlier, compress this to 25 minutes and preserve 8:30 hard stop. - MC script: “We’re off-mic from here. Enjoy your neighbors. If you need to check in with staff about volunteering or giving, I’ll be near the stage. Thank you for making our kids’ rides possible.”

20) 8:28–8:30 PM (2 min) - Segment: Final Thank You & Dismissal - On-mic: Marisol - Owner: Show-Caller (Tyler) - AV cues: “08_Goodnight_Slide.png”; L2 to L1; music up slightly for exit. - Materials: Coat check, to-go dessert containers if any. - Accessibility: Remind quiet space closing; offer escort to parking lot on request. - MC script: “Friends, our hard stop is 8:30. Thank you for a generous, gentle night. Please remember to pick up kids from the Corner, and travel safely. Good night from all of us at Cedar Ridge Youth Collective.”

Speaker guide (90–150 words each, with time limit and cut line) - Marisol Vega (Board Chair/Emcee) - Time: Throughout; keep remarks within listed segment durations. - Key points: Warm welcome; land acknowledgment; through-line: rides = access to belonging. Clarify mechanics for Fund-a-Need; thank donors succinctly; invite volunteer action; protect pacing. - If over time: Cut table shout-outs and compress gratitude to “In two sentences: you gave kids safe rides and our volunteers a path to help. Thank you.”

- Executive Director, Aisha Karim (6 minutes) - Key points: 90-second data snapshot: current routes, waitlist, safety outcomes. Two short stories of impact (student + caregiver). The “why now”: scaling to meet demand next semester; cost per seat; accountability. Clear call: “Help fund 1,000 rides by August.” - If over time: Skip second story; close with “Your gift tonight buys seats.”

- Parent Speaker, Rosa López (5 minutes) - Key points: Before transport: stress, missed programs. After: safety, routine, joy. One vivid example (late work shift, child still at robotics). Gratitude without over-praising; emphasize dignity. - If over time: End with “Thank you for giving our kids a ride to possibility.”

- Volunteer Award Recipient, Ellen Park (2 minutes) - Key points: One moment with a student; what volunteering feels like; invite others to try one shift. - If over time: “I hope you’ll come once—you’ll be back!”

- Small-Business Partner, Linh Tran (90 seconds) - Key points: Why partner; what’s been meaningful; simple invite for peer businesses. - If over time: “Join us—one service a month helps.”

- Youth Facilitator, Diego Morales (8 minutes total segment) - Key points: Brief frame; 2 youth stories; thank audience; protect peers’ time with gentle cues. - If over time: “We’ll close here—thank you for listening.”

AV/Tech sheet (for Show-Caller) - Channel list and mic assignments: - Ch1: HH1 Wireless—Marisol (primary) - Ch2: HH2 Wireless—Youth mic 1 / Audience backup - Ch3: HH3 Wireless—Youth mic 2 / Partner spotlight - Ch4: Lav1—Executive Director (Aisha) - Ch5: Lav2—Award recipient backup (Ellen) or spare - Ch6: DI1—Acoustic guitar/keys - Ch7/8: Laptop L/R—Playback (slides/video, via HDMI) - Ch9: SFX—Chime - Slides/Video file names: - CRYC_OpeningLoop.mp4 (5:30–5:50) - 01_Welcome_Land.pptx (starts 6:05) - 02_Impact_Transportation_vFinal.pptx (6:30) - 03_FAN_Thermometer.pptx (6:41 load; 6:45 live) - 04_VolunteerAward_EllenPark.jpg (7:08) - 05_PartnerSpotlight_CRBikes.png (7:30) - 06_QR_Reminder.png (7:35) - 07_ThankYou_NextSteps.pptx (7:40) - 08_Goodnight_Slide.png (8:28) - Music cues: - Playlist “Harvest_Mix_Welcome” (doors) - “Dinner_Underscore” (6:10–6:25) - “Dessert_Acoustic” (7:15–7:30) - “Acoustic_Close” (7:53–8:30) - SFX: Soft chime for seating and transitions - Lighting looks: - L1 House Open (warm practicals) - L2 Warm Stage Wash (speeches) - L3 FAN Bright (audience lights up, stage bright) - L4 Performance (soft amber + backlight) - L5 Video Dim (if needed) - GO calls (examples): - GO1 5:50 Seating chime; fade music; L2 - GO2 6:05 Advance to Welcome slide; mics on HH1 - GO3 6:10 Music to Dinner_Underscore; L1 - GO4 6:25 L4; HH2/HH3 on - GO5 6:30 Load Impact slides; Lav1 on - GO6 6:41 Load FAN deck; L3; QR slide up - GO7 6:45 Begin FAN; thermometer animate after each level - GO8 7:08 Award slide up; Lav2 if needed - GO9 7:30 Partner slide; HH3 on - GO10 8:28 Goodnight slide; L2→L1; music up

Catering/service cues - 5:30: Water/cider stations open. - 5:50: Begin filling bread/water at tables. - 6:10: Serve Course 1; avoid loud clearing during 6:25–7:15 program blocks (pause glass racks). - 7:15: Dessert/coffee service begins; complete by 7:30; resume light clearing. - 7:35–7:40: Hold tray service near stage during sweep remarks. - 7:53–8:20: Full clearing except ADA aisles; stay light and quiet. - 8:30: Final clear.

Staffing grid (call times, roles, contacts, comms) - Primary comms: Leads on radio; all-staff text thread. Backup: WhatsApp group. - 3:00 PM Call—Load-in/AV - Producer: Jasmine Ortiz (555-201-1180) – overall lead - Show-Caller/Stage MC backup: Tyler Ng (555-301-4422) – cues, run-of-show - House Manager: Lily Chen (555-204-9931) – seating, ushers - AV Lead: Quinn Harper (555-777-4120) – video/slides - Audio Op: Becca Lin (555-882-9009) - Lighting Op: Samir Gupta (555-770-6612) - 4:00 PM Call—Registration/Development - Registration Lead: Priya Desai (555-220-3344) - Development Director: Hana Kim (555-990-2211) - Finance/Tally: Omar Reed (555-334-7850) - Spotters A–D: Alex Rivera (A, 555-640-1100), Brooke Tan (B, 555-640-1101), Chris Owens (C, 555-640-1102), Dana Fox (D, 555-640-1103) - 4:30 PM Call—Catering/Kids Corner - Catering Captain: Sarah Bishop (555-118-7722) - Kids’ Corner Lead: Tasha Williams (555-512-0090) - 5:00 PM Call—Ushers/Volunteers - Volunteer Coordinator: Mateo Alvarez (555-515-4420) - Accessibility Host: Ruth Delgado (555-410-2233) - ASL Interpreters: Janelle Moore (555-717-3001), Peter Han (555-717-3002) - Photographer: Noah Brooks (555-848-1199) - Videographer: Kayla Martinez (555-227-3410) - Radios assigned: Show-Caller, Producer, House, AV Lead, Audio, Lighting, Registration, Development, Catering Captain.

Contingency plans - Late speakers: Move Parent Testimonial after Fund-a-Need; keep ED update; increase Buffer A by +5; decision by Producer (Jasmine) with Show-Caller (Tyler) and Marisol. - Tech failure (slides or tally): Switch to printed impact one-pager at each table; use verbal thermometer updates; accept pledges via cards and QR; no panic, keep lights in L2. - Mic failure: Hand off to spare HH3; if total failure, center-stage projection with interpreters repositioned. - Weather: If any outdoor check-in planned, move inside foyer; add extra signage; redistribute ushers. - Running +10 minutes: Cut Small-Business Spotlight to 60 seconds, skip table shout-outs, compress Youth Story Circle to 5 minutes, reduce Open Storytelling by 10 minutes. - Running −10 minutes: Extend dessert mingling, add 2 more youth stories, invite one extra volunteer micro-story (30–45 seconds each). - Who decides cuts/adds: Producer (Jasmine) final call; Show-Caller (Tyler) executes; Marisol informed via stage manager.

Accessibility accommodations - ASL interpreters on stage left with lighting. - Live open captions on primary screen for all scripted segments. - Quiet space with soft lighting and seating; sensory kits available. - Large-print menus/programs; ingredient cards; scent-free seating area. - Gender-neutral restrooms; ADA seating reserved; parking escorts available on request.

Land acknowledgment (scripted) - “We gather on the ancestral lands of the Clackamas and Kalapuya peoples, whose descendants are members of the Confederated Tribes of Grand Ronde and of Siletz. We honor their sovereignty and stewardship, and we commit to relationships that reflect respect and reciprocity.”

Pronunciation guide - Marisol Vega (mah-ree-SOLE VAY-gah) - Jasmine Ortiz (HAHZ-mee-ne OR-teez) - Tyler Ng (ING) - Aisha Karim (eye-EE-shah kah-REEM) - Rosa López (ROH-sah LOH-pez) - Ellen Park (EH-len PARK) - Linh Tran (LIN TRAN) - Diego Morales (dee-AY-go moh-RAH-les) - Hana Kim (HAH-nah KIM) - Omar Reed (OH-mar REED) - Quinn Harper (KWIN HAR-per) - Samir Gupta (sah-MEER GOOP-tah) - Lily Chen (LI-lee CHEN)

Pledge mechanics summary (for donors) - Hold your numbered card high; keep it raised until a spotter nods. - Write your amount on the pledge card; include email/phone and, if desired, “monthly.” - Prefer digital? Scan QR or text RIDES to 44-321; show green check to your table host. - Checkout tonight at Registration (card swipe) or receive an invoice Monday. - Employer matching? Note employer on your pledge; we’ll follow up.

At-a-Glance one-page summary (for volunteers; printable) - Event: Harvest Supper & Storytelling, Sat 6/7/25, Cedar Ridge Grange Hall - Goal: $35,000 for after-school transportation + volunteer stewardship - Doors: 5:30 PM; Program start: 6:05 PM; Fund-a-Need: 6:45 PM; Hard stop: 8:30 PM - Key cues: - 5:50 Seating chime - 6:05 Welcome/Land - 6:25 Youth performance - 6:30 ED update - 6:45 Fund-a-Need (spotters ready) - 7:08 Volunteer Award - 7:15 Dessert service - 7:45 Youth story circle - Buffers: 5:45–5:50; 6:41–6:45; 7:15–7:20; 7:53–7:57 (compressible) - Contacts (radio): Producer—Jasmine 555-201-1180; Show-Caller—Tyler 555-301-4422; House—Lily 555-204-9931; AV—Quinn 555-777-4120; Development—Hana 555-990-2211; Registration—Priya 555-220-3344; Catering—Sarah 555-118-7722. - Accessibility: ASL at stage left; captions on; quiet space through side door. - Distribution: This At-a-Glance and printable timeline shared by May 20, 2025 (PDF + 1-page print).

Printable timeline (condensed) - 5:30 Doors/check-in; welcome loop - 5:50 Seating chime - 6:05 Welcome, land acknowledgment, housekeeping - 6:10 Supper Course 1 - 6:25 Youth performance - 6:30 ED impact update - 6:36 Parent testimonial - 6:45 Fund-a-Need (paddle raise) - 7:08 Volunteer award - 7:15 Dessert/coffee - 7:30 Small-business spotlight - 7:35 Pledge sweep - 7:40 Closing gratitude (formal program end) - 7:45 Youth story circle - 7:53 Open storytelling/mingle - 8:28 Final thanks; 8:30 hard stop

Cues to avoid clashing with speeches - Caterers pause heavy clearing 6:25–7:15; resume at 7:15; pause again briefly 7:35–7:40. - AV keeps music OFF during speeches and Fund-a-Need. - Ushers hold door traffic during Fund-a-Need and Youth performance.

Buffer time summary (≥10% total, 18 minutes) - 5:45–5:50 (5 min) Buffer A: Late arrivals; otherwise longer mingling. - 6:41–6:45 (4 min) Buffer B: FAN setup or catch-up. - 7:15–7:20 (5 min within dessert) Buffer C: If behind, skip shout-outs. - 7:53–7:57 (4 min within open storytelling) Buffer D: Compress mingle to ensure hard stop.

Author credits - MC: Tyler Ng - Show-Caller: Tyler Ng - Producer: Jasmine Ortiz

Note on voice - All MC and transition scripts above are written in the voice of Marisol Vega (Board Chair) with a warm, community-centered tone, as the primary on-mic host for the evening. Tyler serves as Show-Caller and stage MC backup.

Harvest of Hope Breakfast — Run-of-Show Script Event: Baywide Food Bank Date/Time: Thursday, March 12, 2026, 7:00–9:00 AM Venue: Fort Mason Center, Festival Pavilion, San Francisco, CA Tone: FORMAL (polished, concise). MC delivery style: measured and broadcast-polished in the voice of Samir Patel. Author credits: MC Clarissa Yoon; Show-Caller Clarissa Yoon; Producer Nina Kapoor.

5-line overview - Purpose: Raise major gifts for Baywide’s Home-Delivery Expansion and deepen stewardship with major donors, corporate partners, foundations, and civic leaders. - Target attendance: 600. - Fundraising goal: $750,000 (Fund-a-Need + pledges + matches). - Key moments: Client testimonial (video + live), Community Harvest Award, Corporate Partner Spotlight, Fund-a-Need/paddle raise with pledge cards, match reveal. - Hard stop: 9:00 AM program; doors remain open for departures, no new content after 9:00 AM.

Minute-by-minute timeline (7:00–9:00 AM) Notes: Buffers total 17 minutes (≥10%). If we run long, use Buffers A, B, C in that order. If we run early, add table thank-yous and impact slides.

7:00–7:30 (30m) - Segment: Doors Open, Registration, Breakfast Seating - On-mic/on-stage: None (ambient) - Segment owner: Guest Services Lead (T. Nguyen); Catering Captain (McKenna) - AV: House music: Hope_Morning_Playlist; Rolling sponsor slides: 01_Rolling_SponsorLoop.mov; House lights at 70%; Captions ON for pre-show. - Materials/props: Registration iPads, name badges, table numbers, pledge cards + envelopes at each place, paddles at tables. - Accessibility: ASL interpreter station downstage right; CART captions on both side screens; front-row reserved seating with clear sightlines; quiet room signage; wheelchair-accessible aisles open. - Catering: Coffee/tea poured; plated breakfast drop by 7:10; condiments on tables.

7:30–7:34 (4m) - Segment: Seating Call + Housekeeping - On-mic/on-stage: MC Clarissa Yoon at podium - Owner: Show-Caller (C. Yoon) - AV: Mic 1 (MC HH wireless) ON; Slide: 02_Open_BWF_LogoSting.mov then 05_Impact_Slides.pptx (Title); Music fade to zero. - Materials: Podium clock visible; confidence monitor. - Accessibility: Repeat housekeeping on screen text; ASL shadowed for MC. - MC Script (approx. 95 words): “Good morning and welcome. I’m Clarissa Yoon. Please find your seats as we get started. Coffee refills will come to you—no need to stand. On each table are pledge cards; we’ll guide you through those later. Today’s program includes a brief award, a client story, and our Fund‑a‑Need in support of home-delivery for neighbors who cannot reach a pantry. Live captions are on both screens; ASL is available near the front right. We’ll finish promptly at nine. Let’s begin together—thank you for being here on behalf of Baywide Food Bank.”

7:34–7:38 (4m) - Segment: Welcome + Land Acknowledgment + Purpose - On-mic: MC at podium - Owner: CEO’s Office (E. Morales) for language approval - AV: Slide: Purpose; Lighting Look L2 (Stage Warm) - Materials: Land acknowledgment copy on confidence monitor - Accessibility: ASL, captions - MC Script (110 words): “We gather this morning on the unceded ancestral homeland of the Ramaytush Ohlone people. We honor their elders past and present, and we recommit to stewarding this place with respect. Today’s purpose is focused: to expand home‑delivery so that older adults, people with disabilities, and families balancing multiple jobs can count on fresh, culturally relevant food at their door. The target is $750,000. You’ll hear exactly how your gift turns into meals on a weekly route. We are joined by civic partners, foundation leaders, and many of our table captains—thank you. Now, to open our program, please welcome Baywide Food Bank’s CEO, Elena Morales.”

7:38–7:44 (6m) - Segment: CEO Opening Remarks - On-mic: CEO Elena Morales, at podium - Owner: CEO Office; Development cues - AV: Mic 2 (CEO lav) ON; Slide: 3 key stats; Timer visible - Materials: Remote clicker; confidence monitor with 6:00 countdown - Accessibility: ASL, captions; no service during remarks - MC Intro to CEO included above - Transition (MC, 20 words): “Thank you, Elena. To see that mission in action, here’s a brief look at home-delivery through one neighbor’s eyes.”

7:44–7:47 — Buffer A (3m) - Segment: Buffer A (use if delayed seating or late start) - Plan if used: Shorten CEO outro; skip sponsor table shout‑outs later; hold coffee service. - Owner: Show-Caller to release or hold - AV: Keep slide up; soft underscore music ONLY if not in remarks - Accessibility: N/A

7:47–7:50 (3m) - Segment: Mission Sizzle Video (90 seconds) + Set for Testimonial - On-mic: None during video - Owner: Video Op; Show-Caller - AV: Roll 03_Mission_Sizzle_90s.mp4; Lights to L3 (Video Wash); Audio to -10 LUFS - Materials: Tissue at tables - Accessibility: Open captions burned-in; ASL rests

7:50–7:56 (6m) - Segment: Client Testimonial: Rosa Martinez (live) - On-mic: Client Rosa; MC stands nearby - Owner: Client Services (K. Ramos) - AV: Mic 6 (HH wireless) to Rosa; Slide: Photo of Rosa + first name only - Materials: Comfort stool available; water on table - Accessibility: ASL, captions; soft lighting - MC Intro (60 words): “Please join me in welcoming Rosa. She cares for her father and started receiving home‑delivery last year. Rosa, thank you for trusting us with your story.” - MC Off-ramp (30 words): “Rosa, thank you. Your voice reminds us what reliability means. We’re grateful to you and your family for being here.”

7:56–7:58 (2m) - Segment: Award Intro - On-mic: MC - Owner: Development (Awards) - AV: Slide: Community Harvest Award - Accessibility: ASL, captions - MC Script (80 words): “Each year we honor a partner who shows extraordinary commitment to access and dignity. The Community Harvest Award recognizes not charity, but shared responsibility. This year’s recipient has moved trucks, product, and policy. Please welcome our Board Chair, David Liang, to present the award.”

7:58–8:02 (4m) - Segment: Community Harvest Award Presentation - On-mic: Board Chair David Liang; Recipient Priya Desai (Seaside Grocers) for 60s thanks - Owner: Board Relations; Corporate Partnerships - AV: Mic 3 (Board lav) ON; Mic 5 (Recipient lav) ON when called; Slide: Award logo + recipient; Photo - Materials: Award plaque on stage right - Accessibility: ASL, captions - Board Chair Script (90 words): “On behalf of Baywide, I’m proud to present the 2026 Community Harvest Award to Seaside Grocers and VP of Community Impact, Priya Desai, for moving fresh produce where it’s needed most and for funding last-mile pilots that informed today’s expansion. Priya, your team has been present from loading docks to listening sessions. Thank you.” - Recipient Thanks (60 seconds max)

8:02–8:05 (3m) - Segment: Corporate Partner Spotlight (impact metric) - On-mic: Recipient (brief), MC closes - Owner: Corporate Partnerships - AV: Slide: Seaside Produce Impact; then back to Impact deck - Accessibility: ASL, captions - MC Close (45 words): “Thank you, Priya, and team Seaside. Your in‑kind produce became 1.2 million servings of fruits and vegetables last year. We’re grateful.”

8:05–8:10 (5m) - Segment: Transition to Fund-a-Need: Instructions + Table Captain Ask - On-mic: MC; Development Director Monique Alvarez stands at downstage left for mechanics - Owner: Development (M. Alvarez) - AV: Slide: Fund-a-Need Levels; Lighting L4 (Bright House); Camera to audience for IMAG - Materials: Pledge cards, envelopes, pens; paddles at tables; spotter signs; tally tablets - Accessibility: Repeat instructions on screens; ASL, captions; extra pens at access tables - MC Script (120 words): “Here’s how we’ll come together. In a moment we’ll invite gifts by paddle at several levels. If you prefer a pledge card, or need a donor-advised fund or stock instruction, simply hold up your card and our team will come to you. Table Captains, please open the pledge envelopes now and ensure everyone has a pen. If you’re making a multi‑year commitment, note that clearly. We’ll display totals as we go. Spotters are in blue lanyards; they’ll call your paddle number to our tally. If you’d like your gift to remain anonymous, check the box on your card. Let’s take a breath—and move forward together.”

8:10–8:30 (20m) - Segment: Fund-a-Need / Paddle Raise - On-mic: MC leads; two Development Spotters on floor mics for acknowledgments; Auctioneer function handled by MC - Owner: Development (M. Alvarez) with Show-Caller; Tally Lead (R. Shah) - AV: Slide: 06_FAN_Thermometer_Keynote.key; Live total overlay; Walk-in music bed at -35dB between levels; Lights L4 - Materials: Wireless floor mics (Ch7, Ch8) for spotters; tally tablets; big-check thermometer on screen - Accessibility: Captions reflect amounts; ASL continues; keep aisles clear - Fund-a-Need Script and Mechanics (precise): - Visual cue: Thermometer resets to $0; “Home‑Delivery Expansion Goal: $750,000.” - Match reveal: - MC (100 words): “We begin with a challenge. An anonymous family foundation will match every gift at $25,000 and above, dollar‑for‑dollar, up to $250,000. Your leadership gift doubles the number of delivered routes this year.” - Levels and cadence (spotters call numbers; MC repeats): - $100,000 level: “If you can underwrite a full route for a year, raise your paddle now.” Count 10 seconds, scan left to right. Spotters on mics 7 and 8 call: “Paddle 214, 167.” MC repeats and thanks by organization name if pre-cleared. GO: Update total. - $50,000 level: “$50,000 delivers fresh food weekly to 200 households.” 15-second count. Acknowledge. - $25,000 level (match kicks): “Every $25,000 is doubled this morning.” 20-second count. Acknowledge; GO: Show ‘MATCH IN PLAY’ bug. - $10,000 level: “$10,000 equips one vehicle with cold storage.” 15-second count. - $5,000 level: “$5,000 fuels and maintains deliveries for a month.” 15-second count. - $2,500 level: “$2,500 stocks culturally relevant produce and proteins.” 15-second count. - $1,000 level: “$1,000 becomes a season of deliveries for one family.” 20-second count. - $500 level: “$500 fills the pantry with staples between paychecks.” 20-second count. - $250 and $100 levels combined: “Every level matters—we see you.” 20-second count; acknowledge sections by wave. - Pledge cards sweep (2 minutes within segment): - MC: “If you’re giving via card, please raise it now and keep it visible until collected. Our team is moving through the aisles. If you need stock or DAF instructions, check that box.” - Close: - MC: “Show us the running total.” GO: Reveal total. “If we missed your paddle, hold it high—we’ll capture you now. Thank you.”

8:30–8:34 (4m) - Segment: Match/Thermometer Reveal + Stewardship Cue - On-mic: MC; Development Director for one-sentence confirmation - Owner: Development - AV: Thermometer update; Sting: Warm_Uplift_Sting_4sec - Accessibility: ASL, captions - MC Script (85 words): “You did that—thank you. With the leadership match engaged, our total stands at [READ TOTAL]. Monique, can you confirm the match?” - Monique (one line): “Confirmed—the match is fully active and we have capacity for additional matched gifts at $25,000 and above until we hit $250,000.” - MC: “If you wish to finalize a matched gift, find a Development team member at the exit.”

8:34–8:38 (4m) - Segment: Civic Leader Remarks - On-mic: Supervisor Aaron Chen - Owner: External Affairs - AV: Mic 4 (Civic lav) ON; Slide: City partnership logos - Accessibility: ASL, captions - MC Intro (45 words): “Our city partners help align routes with health services and senior centers. Please welcome Supervisor Aaron Chen for brief remarks.” - Cut line if over time: MC steps to podium at 3:30, “Supervisor, one final thought before we close?”

8:38–8:42 (4m) - Segment: Board Chair Thank You + Call to Stewardship - On-mic: Board Chair David Liang - Owner: Board Relations - AV: Mic 3 ON; Slide: Volunteer & Tour Sign-Ups QR - Accessibility: ASL, captions - Board Script (100–120 words; see Speaker Guide)

8:42–8:44 — Buffer B (2m) - Segment: Buffer B - Use: If behind, trim Board close; skip corporate recognitions roll; go to MC final thanks. - Owner: Show-Caller to release/hold

8:44–8:48 (4m) - Segment: Final Thanks + Next Steps - On-mic: MC - Owner: Show-Caller - AV: Slide: Next Steps + QR codes (Monthly Giving, Tours, Corporate Days); Music bed at -35dB after mic off - Accessibility: ASL, captions - MC Script (100 words): “On behalf of Baywide Food Bank, thank you. If you gave by card, please leave it with a staff member wearing a blue lanyard. QR codes on the screen will schedule a warehouse tour or a corporate volunteer day. Receipts and pledge confirmations arrive within one week. Captains, please return any unused materials to the welcome desk. We are at a hard stop at nine; coffee refills are coming now.”

8:48–9:00 — Buffer C / Soft Close (12m) - Segment: Networking, Coffee Refill, Departure - On-mic: None - Owner: Guest Services; Catering - AV: House music up; Slides: Sponsor loop; Lights L1 (House Full) - Accessibility: Quiet room remains open; thank-you interpreters - Use if needed: Absorb program overage without extending past 9:00. If used, catering pauses until mics are off.

Built-in buffers and how they will be used - Buffer A (3m at 7:44): If late seating, hold video until house settles; if unused, add 2-minute sponsor recognition and 1-minute table captain thanks. - Buffer B (2m at 8:42): If program behind, reduce Board remarks by 2 minutes using cut line; skip corporate roll. - Buffer C (12m at 8:48): Absorb any overage from Fund-a-Need or remarks; maintain hard stop at 9:00 by reducing networking time.

Critical fundraising mechanics - Paddles: One at each place; Table Captains ensure visibility. - Spotters: 6 floor spotters with blue lanyards; two on mics (Ch7, Ch8), four silent with tally tablets. Spotters call paddle number and amount; MC repeats publicly only if donor is pre-cleared for acknowledgment. - Tally: Live therm on screen; Tally Lead confirms after each level. If tally lags, MC holds 5-second pause before next level. - Pledge Cards: Guests raise cards for non-paddle gifts. Runners collect and bring to Data Ingest Desk (Stage Left). Cards reviewed for legibility; any unclear cards get a discreet reconfirm. - DAF/Stock/Wire: Checkbox triggers follow-up; Development team at exits with instruction sheets. - Matching Gift: $250,000 pool at $25,000+ level; on-screen “MATCH IN PLAY” indicator; Monique confirms status at 8:30.

Speaker guide (key points, limits, cut lines) - CEO — Elena Morales (6 minutes max) - Key points: Scale of need; what home-delivery solves (mobility, health, dignity); cost per route; the why now (waitlist + partner clinics); brief story (first name only) illustrating reliability; set up Fund‑a‑Need. - Close: “With your partnership, we’ll move from pilot to permanent.” - If over time: Show-Caller light flash at 5:30; MC steps up: “Elena, one final sentence before the video.” - Client — Rosa Martinez (up to 6 minutes; 4–5 preferred) - Key points: Who you are; what life looked like before deliveries; what changed; one specific example (e.g., Tuesday delivery aligns with dialysis schedule); gratitude to donors and drivers by role, not name. - If over time: MC gentle step-in at 5:30: “Rosa, thank you—one last thought to take with us?” - Board Chair — David Liang (4 minutes) - Key points: Gratitude; volunteers and drivers; stewardship promise (updates, transparency); invite multi‑year commitments and tours; reinforce monthly giving QR. - If over time: At 3:30 MC rises and signals wrap; “David, one closing sentence?” - Civic Leader — Supervisor Aaron Chen (4 minutes) - Key points: Public-private partnership; alignment with senior nutrition; policy that helps last-mile; brief thank-you to Baywide team. - If over time: MC at 3:30: “Supervisor, a final thought?” - Corporate Recipient — Priya Desai (60–90 seconds) - Key points: Why Seaside partners; praise Baywide logistics; call peers to join. - If over time: MC: “Priya, thank you—we’re grateful.”

AV/Tech sheet - Channel list and mic assignments: - Ch1: MC HH wireless (Clarissa) - Ch2: CEO lav (Elena) - Ch3: Board Chair lav (David) - Ch4: Civic Leader lav (Supervisor Chen) - Ch5: Corporate Rep lav (Priya) - Ch6: Client HH wireless (Rosa) - Ch7: Floor Spotter HH wireless A - Ch8: Floor Spotter HH wireless B - Ch9: Spare HH wireless - Ch10: Playback L/R (video) - Ch11: Music L/R (playlist) - Assistive Listening: Feed from aux bus 1 - Slides/videos (file names with run order): - 01_Rolling_SponsorLoop.mov (7:00–7:30; 8:48–9:00) - 02_Open_BWF_LogoSting.mov (7:30) - 03_Mission_Sizzle_90s.mp4 (7:47) - 04_ClientStory_Rosa_2m30s.mp4 (not used live; backup only) - 05_Impact_Slides.pptx (title, purpose, stats, thank you) - 06_FAN_Thermometer_Keynote.key (8:10–8:34) - Music cues: - Hope_Morning_Playlist (pre/post) - Warm_Uplift_Sting_4sec (after total reveal) - Underscore_Bed_Light (between FAN levels at -35dB; mute under speaking) - Lighting looks: - L1: House Full (walk-in/walk-out) - L2: Stage Warm (speakers) - L3: Video Wash (videos) - L4: Bright House (FAN; audience visible) - L5: Awards Accent (award photo) - Show-caller GO calls (selected): - 7:30 GO: Kill music, roll 02 logo sting, Mic1 up. - 7:34 GO: Slide Land Acknowledgment; L2. - 7:47 GO: L3, roll 03 video; then standby Mic6. - 7:50 GO: Mic6 up; take Rosa slide. - 7:58 GO: Mic3 up; awards slide; L5. - 8:05 GO: L4; FAN slide; bring up tally overlay. - FAN levels: GO calls at each level; update total after each. - 8:30 GO: Sting; reveal total. - 8:44 GO: Next Steps slide; then music up after mic off.

Catering/service cues - 6:30 AM: Hotboxes in; plating begins. - 7:00–7:25: Coffee/tea water pour; breakfast plates set; staff stay in aisles only. - 7:30: Freeze service during mics. - 7:34–7:56: HOLD service entirely (CEO, video, client). - 7:58–8:05: Quiet refresh of water only if needed; no clearing. - 8:05–8:34: FULL HOLD during Fund-a-Need; no flatware clatter. - 8:34–8:42: Gentle coffee refill at periphery only; clear empties after 8:42. - 8:48: Resume full coffee service and clear plates discreetly (no glass racks through aisles). - 8:55: Place to-go pastry at exit stations.

Staffing grid (call times, roles, contact, comms) Note: Use these placeholders; replace with final numbers pre-distribution. - Show-Caller/MC: Clarissa Yoon, 555-0100; Call 5:45 AM; Comms: Radio A1 + Text thread - Producer: Nina Kapoor, 555-0101; Call 5:30; Radio A2 - Development Director: Monique Alvarez, 555-0102; Call 6:00; Radio D1 - Tally Lead: Ravi Shah, 555-0103; Call 6:15; Radio D2 - Floor Spotters (6): J. Lee 555-0104; S. Brooks 0105; L. Gomez 0106; M. Ortiz 0107; P. Chang 0108; T. Reed 0109; Call 6:30; Radios D3–D8 - Registration Lead: Thu Nguyen, 555-0110; Team of 8; Call 6:00; Text thread + 2 radios (G1–G2) - Guest Services/Accessibility: Dana Wu, 555-0111; Call 6:00; Radio G3 - ASL Interpreters: Skyler Brook 555-0112; Naomi Park 555-0113; Call 6:45; Text thread - CART Captioner (remote feed): A/V vendor bridge; Tech contact 555-0120 - A/V Show Tech: FOH Audio (K. Patel 555-0121), Lighting (R. Torres 0122), Video (A. Singh 0123); Call 5:00; Radios AV1–AV3 - Stage Manager: Luis Mendoza, 555-0124; Call 5:45; Radio SM1 - Catering Captain: McKenna Doyle, 555-0125; Call 5:30; Radio C1 - House Manager (Venue): Greta Silva, 555-0126; Call 5:30; Radio VEN1 Primary comms: Radios during live; WhatsApp group for leadership; SMS backup if radio fails.

Contingency plans - Late speaker: - If CEO late: Swap CEO segment with Mission Video and Client; Buffer A used. - If Client late: Play 04_ClientStory backup video; shift live client to post-FAN 2 minutes. - Decision: Show-Caller with Producer and CEO decides in real time. - Tech failure: - Video fail: MC summarizes video content; proceed live; keep captions and ASL. - Mic fail: Hand off to spare HH (Ch9); if total audio failure, project captions and MC reads from stage center without amplification while FOH resets. - Thermometer fail: Verbal total updates every level; final total announced verbally. - Weather (wind/cold at waterfront): - Close doors early; add ushers inside; warmers for coffee. If power issue, switch to generator backup per venue protocol. - Running +10 minutes: - Cut corporate spotlight (3m), trim Board remarks to 2m using cut line, drop Buffer C entirely; maintain Fund‑a‑Need intact. - Running −10 minutes: - Add sponsor recognition roll (2m), table captain thank-you callouts (3m), invite two brief driver shout‑outs (up to 2m), extend networking. - Who decides cuts/adds: Show-Caller (Clarissa) with Producer (Nina); Development Director advises if it touches Fund‑a‑Need.

Pronunciation guide - Clarissa Yoon: cluh-RISS-uh YOON - Elena Morales: eh-LAY-nuh moh-RAH-les - David Liang: LEE-ahng - Rosa Martinez: ROH-sah mar-TEE-nez - Aaron Chen: AIR-un CHEN - Priya Desai: PREE-yah deh-SIGH - Monique Alvarez: moh-NEEK AL-vah-rez - Ravi Shah: RAH-vee SHAH - Ramaytush Ohlone: ruh-MY-toosh oh-LOH-nee - Seaside Grocers: SEE-side GROW-sers - Baywide Food Bank: BAY-wide

Accessibility accommodations - ASL provided at downstage right; interpreters rotate every 20 minutes. - Live CART captions on both screens throughout; test at 6:45 AM. - Quiet space: Green Room B signed and staffed; soft seating, water. - Wheelchair access: Two front-row tables reserved; 6’ aisles kept clear; runners trained. - Dietary: Vegan/Gluten-free options at every station; allergen cards at tables; ask catering captain.

Land acknowledgment (as scripted in Welcome) - “We gather this morning on the unceded ancestral homeland of the Ramaytush Ohlone people…” (see Welcome script). Approved by CEO’s Office.

MC transition scripts (compiled reference) - Seating/Housekeeping (7:30): see timeline. - Welcome/Land/Purpose (7:34): see timeline. - To Video (after CEO): “To see that mission in action…” - Client Intro/Outro: see timeline. - Award Intro: see timeline. - Corporate Close: see timeline. - Fund‑a‑Need Instructions & Levels: see timeline. - Total Reveal: see timeline. - Civic Intro Cut Line: see timeline. - Final Thanks/Next Steps: see timeline.

At-a-Glance (1 page for volunteers) - Where/When: Fort Mason, Festival Pavilion. Doors 7:00 AM; Program 7:35–8:48; Hard stop 9:00. - Purpose: Raise $750,000 for home-delivery expansion. - Your role: - Ushers: Seat guests by 7:30; keep aisles clear. - Registration: Badge lookup by last name; code donations as “FAN”. - Table Captains: Distribute pledge cards; ensure paddles visible; confirm contact info. - Spotters: Stand at 8:08; call paddle numbers clearly; repeat amount; hand off to tally. - Runners: Collect pledge cards during sweep; deliver to Data Ingest. - Accessibility: Direct guests to ASL front right; quiet room Green Room B; wheelchair aisles. - Key cues: - 7:47 Video; 7:50 Client; 8:05 FAN instructions; 8:10–8:30 Paddle Raise; 8:30 Total. - Where to get help: Blue-lanyard staff; radio channel list posted backstage. - After program: Return extra materials to Welcome Desk; confirm table totals with Tally Lead.

Printable timeline (summary) - 7:00 Doors/Breakfast/Slides - 7:30 Seating + Housekeeping (MC) - 7:34 Welcome/Land/Purpose (MC) - 7:38 CEO Remarks - 7:44 Buffer A (3m) - 7:47 Mission Video (90s) - 7:50 Client Testimonial (Rosa) - 7:56 Award Intro (MC) - 7:58 Award Presentation (Board + Priya) - 8:02 Corporate Spotlight - 8:05 FAN Instructions/Mechanics - 8:10–8:30 Fund-a-Need/Paddle Raise - 8:30 Total Reveal + Match Confirm - 8:34 Civic Leader Remarks - 8:38 Board Chair Close - 8:42 Buffer B (2m) - 8:44 Final Thanks/Next Steps (MC) - 8:48–9:00 Buffer C / Networking

Distribution - Draft to department leads by Feb 20, 2026. - Final Run-of-Show, At‑a‑Glance, and Printable Timeline distributed by March 1, 2026 to all staff, vendors, and volunteers via email and shared drive. Hard copies at FOH day-of.

Catering detail (menu timing example; finalize with vendor) - Plated breakfast preset by 7:10; hot protein arrives covered; unveil at 7:20. - Coffee/tea carafes per table; refill cycles at 8:00 and 8:48. - Dietary tickets color-coded; servers briefed at 6:45.

Notes for respect and efficiency - Keep gratitude tight; avoid long lists on mic—use slides for sponsor logos. - No service during mics from 7:34–8:34. - Avoid audience cross‑traffic during FAN; runners use outer aisles only.

End of Run-of-Show.